Executive Assistant and Studio Manager

About Lizzie Fortunato

Lizzie Fortunato is a distinguished New York City-based accessories brand founded by twin sisters Elizabeth and Kathryn Fortunato. The company draws inspiration and materials globally, crafting collections influenced by travel, fine arts, and artisanal traditions from diverse locations.

Role Overview

This role encompasses both Executive Assistant and Studio Manager duties, requiring an organized, resourceful, and personable individual who thrives in dynamic environments. Based at the front reception desk, you will represent the company’s welcoming face while ensuring an impeccably maintained showroom and office environment. Beyond executive support and administrative functions, this position involves maintaining the smooth operation of the studio space.

Primary Responsibilities

• Provide comprehensive administrative support to the founders, including calendar management, meeting arrangements, and travel planning for both domestic and international trips.
• Prepare meeting agendas and materials, track action items, and assist in follow-ups for key projects.
• Review and process employee expense reports ensuring policy compliance and coordinate accounts payable tasks such as invoice management and payment preparation.
• Manage all computer and equipment leases, ensuring renewals are timely.
• Serve as the initial point of contact for visitors, clients, vendors, and partners, ensuring an excellent reception experience.
• Handle deliveries, mail, and communications while maintaining showroom and reception area presentation and organization.
• Oversee purchasing and inventory management of office, kitchen, shipping, and operational supplies.
• Maintain clean and orderly shared spaces including daily upkeep tasks like managing the dishwasher and restocking supplies.
• Coordinate with cleaning, maintenance, and service providers as well as facilitating office repairs and vendor visits.
• Organize hospitality arrangements for meetings, visitors, and company events; manage shipping and courier requests as necessary.
• Continuously evaluate and improve office systems and workflow processes to enhance efficiency.

Qualifications and Skills

• Minimum of five years’ experience in roles such as Executive Assistant, Office Manager, or Administrative Manager demonstrating strong calendar management and multitasking abilities.
• Exceptional organizational skills with high attention to detail and reliability in follow-through.
• Excellent written and verbal communication capabilities.
• Ability to handle multiple priorities effectively in a fast-paced setting.
• Proficient with Google Workspace and Microsoft Office suite.
• Skilled in expense management and travel booking procedures.
• Professional, positive, and service-oriented demeanor.

Preferred Background

• Experience within fashion, consumer product industries, luxury brands, creative sectors, or founder-led companies.
• Familiarity with expense management platforms such as QuickBooks, Expensify, or Ramp.
• Prior exposure supporting senior leaders or founders.