Office Manager

About Assembly Global

Assembly Global represents the essence of the contemporary agency model by combining data, talent, and technology to provide integrated solutions across media and beyond to leading brands worldwide. With over 1,800 professionals spanning more than 25 offices, Assembly offers unparalleled global omnichannel media insight, alongside expertise in data, technology, and business consultancy that drives transformational growth for brands. Assembly is part of the Stagwell network, a marketing transformation collective.

Role Overview

We seek a Saudi national to join our Riyadh-based Operations team as an Office Manager amidst our expansion phase.

Key Responsibilities

• Provide warm and professional greetings and assistance to visitors.
• Handle and route incoming communications including phone calls, emails, and inquiries efficiently.
• Manage appointment and meeting scheduling alongside general administrative duties.
• Collaborate with various departments to facilitate seamless office operations.
• Arrange travel logistics including flight and hotel bookings for employees and clients.
• Keep accurate records of office equipment such as monitors and headsets.
• Oversee inventory of office snacks and supplies.
• Manage shipment arrangements through FedEx ensuring precise recipient information.
• Forward utility and service invoices promptly to the accounts department for processing.

Qualifications and Skills

• Fluency in Arabic and English; Saudi nationals are given preference.
• Exceptional communication capabilities and interpersonal effectiveness.
• Competency in Microsoft Office suite for task management.
• Ability to multitask, prioritize diverse responsibilities, and adjust to changing demands.
• Strong organizational talents to manage various operational functions.