Procurement Assistant

About the Role

The role requires a candidate proficient in Excel and PowerPoint with some prior experience in sourcing or purchasing. Familiarity with MyMarket, purchase order management, and collaborating with the finance department is essential.

Key Responsibilities

• Monitor inbound shipments from China, coordinating with freight forwarders and confirming delivery dates.
• Reroute goods when necessary and ensure acquisition of Proof of Delivery (POD) documentation.
• Prepare and distribute weekly status updates to the Marketing team.
• Maintain comprehensive status reports for all ongoing projects, tracking purchase orders and delivery timelines.
• Issue purchase orders adhering to auditing requirements, including handling quotes, approvals, and commercial buying requisitions (CBRs).
• Address receiving discrepancies and provide necessary logistics documentation to support the receiving team.
• Request and approve expedited shipping services when required.
• Collaborate with suppliers to verify full delivery of goods and ensure completion of Product Information Management (PIM) documents.
• Coordinate with the Accounts Payable team to guarantee vendors are paid according to contract terms.
• Input confirmations for non-stock purchase orders and review invoices for accuracy, resolving any blocked or parked invoices by communicating with receiving and accounts payable departments.
• Prepare spend reports quarterly and provide the final annual spending analysis.
• Manage projects involving procurement of exact reruns, color accessories, basic glorifiers, gift-with-purchase items, and assist in sourcing new promotional products.

Compensation

The position offers an hourly pay rate of $32.98.