Purchasing Coordinator

Role Overview

Are you someone who thrives on organization, enjoys working with data, and persistently follows tasks through to completion? If working with spreadsheets, managing systems, and coordinating supplier interactions excites you, then this role is a great fit. As a Purchasing Coordinator at our company based in Dubai, you will play a key role in managing the procure-to-pay process by supporting day-to-day purchasing activities, maintaining accurate system data, and ensuring effective communication across suppliers, finance, warehouse, and marketing teams. This opportunity is ideal for individuals early in their career seeking practical experience in purchasing, ERP systems, and cross-departmental collaboration.

Key Responsibilities

• Prepare and process purchase orders, verifying all specifications, pricing, quantities, and approvals for accuracy
• Create Stock Keeping Units (SKUs) for newly approved products and correctly link them in the ERP system
• Monitor purchase orders throughout their lifecycle, including confirmations, modifications, and cancellations
• Regularly follow up with suppliers regarding order acknowledgements, delivery schedules, and necessary documentation
• Collaborate with warehouse and logistics teams to facilitate seamless deliveries and resolve any discrepancies
• Maintain precise purchasing and product information, including pricing, barcodes, descriptions, and selling prices
• Organize and manage supplier confirmations, delivery notes, and related communications
• Input and validate data for new product additions, pricing updates, and purchase transactions
• Generate basic purchasing reports such as purchase order statuses, pending deliveries, and supplier follow-up updates
• Coordinate closely with Finance, Warehouse, and Marketing departments to ensure purchasing aligns with business requirements
• Support product launch activities by ensuring purchasing statuses and product information are prepared on time
• Provide accurate product and purchasing details to assist promotions, content creation, and inventory planning
• Assist with invoice matching, payment follow-ups, and processing of credit notes
• Help resolve routine invoice and documentation issues
• Keep purchasing records well-organized in compliance with audit standards and internal controls

Candidate Qualifications

• Bachelor’s degree in Business Administration or a related discipline
• Between zero to two years of relevant experience in purchasing, procurement, or similar roles
• Familiarity with ERP systems; experience with Microsoft Dynamics NAV is advantageous
• Proficient in Microsoft Excel and Outlook
• Strong English communication skills, both written and verbal
• Keen attention to detail and commitment to maintaining data accuracy
• Capacity to manage multiple purchase orders simultaneously and conduct consistent follow-ups
• Professional and clear communication skills for dealings with internal teams and external suppliers
• Basic understanding of purchasing processes, approval workflows, and related documentation

About the Company

Our organization is redefining e-commerce in the beauty and lifestyle retail sector by fostering innovation and efficiency. Joining us means being part of an evolving environment with daily challenges, growth opportunities, and the chance to make a tangible impact from the ground up.

Growth Opportunity

This position offers hands-on learning experience, mentorship from industry experts, and substantive contributions to operational improvements, making it an excellent launchpad for a career in purchasing and supply chain management.