CEO's Assistant

About the Role

The CEO's Assistant plays a crucial part in providing top-tier administrative and operational support to the Chief Executive Officer. This role ensures that the CEO’s priorities are managed effectively and that strategic initiatives progress seamlessly. The position demands outstanding organizational skills, discretion, and foresight in anticipating the CEO's needs within a fast-moving, high-profile environment.

The ideal candidate is a resourceful problem-solver capable of managing complex scheduling, coordinating communication channels, and assisting in executive decision-making with meticulous professionalism. This role suits someone thriving in dynamic settings, committed to confidentiality, and eager to be a trusted advisor to senior leadership.

Key Responsibilities

• Manage and organize the CEO’s calendar by scheduling meetings, resolving timing conflicts, and prioritizing urgent engagements.
• Arrange detailed domestic and international travel plans including itineraries and accommodation logistics.
• Prepare and compile materials such as meetings agendas, presentations, reports, and briefing notes for executive use.
• Act as a main point of contact for internal teams and external partners on behalf of the CEO.
• Monitor follow-ups, action items, and deadlines to ensure timely completion of commitments.
• Facilitate communication flow by drafting professional correspondence, organizing documentation, and routing inquiries suitably.
• Assist in organizing executive meetings, board activities, and special projects coordination.
• Maintain confidentiality rigorously when dealing with sensitive corporate, personnel, and strategic information.
• Improve administrative workflows to enhance executive productivity and efficiency.
• Perform other executive support tasks as necessary to assist the CEO and leadership.

Required Qualifications

• Bachelor’s degree or equivalent professional experience in fields related to executive support or administration.
• Minimum of three years supporting senior executives, ideally in fast-paced or high-growth organizations.
• Exceptional organizational and multitasking capabilities.
• Strong verbal and written communication skills with a professional presence.
• Proven ability to handle confidential information with discretion.
• Proficiency in Microsoft Office, Google Workspace, calendaring, and collaboration tools.
• Keen attention to detail and proactive anticipation of executive needs.
• Ability to work autonomously with sound judgment and adapt to changing priorities promptly.

Preferred Qualifications

• Direct experience supporting CEOs, founders, or C-level executives.
• Knowledge of board meeting preparations, investor relations support, or executive communications.
• Experience managing cross-functional projects or executive special initiatives.
• Comfortable working in startups or scaling companies with dynamic environments.
• Skilled in coordinating travel involving multiple time zones and global destinations.
• Strong interpersonal skills to foster trusted relationships across all organizational levels.

Required Skills

• Executive support
• Calendar management
• Travel coordination
• Meeting coordination
• Professional communication
• Confidentiality maintenance
• Time management
• Organizational abilities
• Microsoft Office proficiency
• Google Workspace usage
• Project coordination
• Stakeholder management
• Report and presentation preparation
• Discretion

Compensation and Benefits

• Competitive salary based on experience and market standards
• Close collaboration with senior leadership and exposure to strategic decision-making processes
• Engagement in a dynamic, cooperative workplace with significant operational impact
• Opportunities for professional development and participation in cross-departmental initiatives
• A culture that emphasizes discretion, initiative, and quality work
• Comprehensive benefits package subject to company policies

Additional Information

• Industry: Technology
• Company Size: Startup with 1 to 10 employees
• Location: Sydney, New South Wales, Australia
• Application Timeline: Approximately 1–2 weeks for application review; 2–3 interview rounds plus skills assessment and evaluation