Document Controller - Tender

Position Overview

We are seeking a Document Controller specializing in tender processes to join our team in Dubai. This role involves managing and organizing all documentation related to tender submissions, ensuring compliance with company standards and client requirements.

Key Responsibilities

• Oversee management and control of all tender documentation including prequalification, technical, commercial submissions, and supporting records.
• Implement document version control, numbering, formatting, and filing per company procedures and tender specifications.
• Maintain and update registers, logs, and tracking spreadsheets for all bid documents both incoming and outgoing.
• Liaise with estimation, technical, commercial, and management teams to gather necessary documents for tender submissions.
• Compile, format, and organize tender submissions aligned with client instructions and within deadlines.
• Review submitted documents to verify completeness, accuracy, and compliance with tender criteria.
• Establish and maintain systematic electronic and physical filing systems for tender documents and correspondence.
• Monitor addenda, clarifications, and client communications during tender stages, ensuring relevant dissemination among teams.
• Support preparation of prequalification submissions and assist with company registration documentation for prospective clients.
• Assist in applying document control procedures consistent with the company’s Quality Management System.
• Facilitate printing, binding, scanning, and packaging of tender submissions where physical delivery is necessary.
• Maintain strict confidentiality of all tender-related and commercial information.

Qualifications and Experience

• Bachelor’s degree in Administration, Commerce, or a related discipline.
• Thorough understanding of tendering processes and prequalification document requirements within the construction sector.
• Between three to five years of relevant professional experience in document control related to tenders.