Human Resources Assistant

About the Company

The Tennessee Aquarium is a respected conservation and education organization in Chattanooga, Tennessee. It combines immersive animal experiences with public learning programs and community outreach, all while promoting environmental care and a welcoming culture for employees, volunteers, and guests. The organization values collaboration, integrity, inclusion, and a strong commitment to conservation.

About the Role

The Human Resources Assistant will support employee leave administration, including leave-of-absence coordination, workplace injury documentation, and related recordkeeping. This position is important for keeping HR files accurate, maintaining compliance with company policies and legal requirements, and delivering responsive support to employees and outside vendors. It is well suited to someone organized, detail-focused, and comfortable handling confidential information with care.

Qualifications

• A high school diploma or equivalent is required; an associate degree or higher in Human Resources, Business Administration, or a similar area is preferred.
• Prior exposure to HR support, administrative work, or a related field is an advantage.
• Strong planning and time-management abilities with the capacity to juggle priorities.
• Clear written and spoken communication skills.
• Comfort with Microsoft Office tools such as Word, Excel, and Outlook, plus familiarity with HRIS platforms if possible.
• Ability to manage sensitive information discreetly and professionally.
• Careful attention to detail, especially in data entry and record maintenance.
• Capability to work both independently and collaboratively in a busy environment.

Responsibilities

• Track and update FMLA, workers’ compensation, and short-term disability matters, making sure records are current and complete.
• Organize, prepare, and file leave-related forms, notices, and supporting documents in line with policy and legal standards.
• Maintain secure and accurate employee records while protecting privacy and data quality.
• Monitor leave timelines, expected return dates, and completion of all required paperwork.
• Answer employee questions about leave steps, documentation needs, and related rules in a clear and professional way.
• Coordinate with employees, supervisors, medical offices, and third-party vendors to keep leave processes moving smoothly.
• Assist with workplace injury reporting, including initial paperwork, follow-up communication, and coordination with the right internal teams.
• Support return-to-work efforts by gathering documents and helping ensure policy compliance.
• Help the organization stay aligned with applicable leave laws, internal procedures, and compliance expectations.
• Handle HR records and employee information with strict confidentiality and professionalism.

Benefits

• Pay that is competitive and based on experience and qualifications.
• Medical, dental, and vision insurance coverage.
• Retirement plan choices with employer contributions.
• Paid time off, including vacation, sick leave, and holidays.
• Access to professional growth and ongoing learning opportunities.
• Employee discounts and use of organizational amenities.
• A supportive workplace that emphasizes inclusion and employee well-being.

Equal Opportunity

The Tennessee Aquarium is an equal opportunity employer and welcomes candidates from all backgrounds. Employment decisions are made without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, disability, veteran status, or any other protected status. The organization encourages diverse applicants to contribute to its conservation and education mission.