Project Coordinator

About VeraSafe:VeraSafe is a U.S.-headquartered privacy and cybersecurity consulting firm and law firm, supporting organizations worldwide with data protection, compliance, and security matters.We are a fully remote company and proud to be certified as a Great Place to Work®, with 97% of employees affirming a positive and supportive work environment. We value collaboration, high-quality work, and a balanced, sustainable approach to professional life.Watch / listen to learn more about VeraSafe: Check out our podcast!Apple Podcast: https://apple.co/4b28hwEYouTube: https://www.youtube.com/@PrivacyInPractice/videosSpotify: https://bit.ly/4moSMU7About the Role:We are seeking a highly organized and detail-oriented Project Coordinator to support the delivery of privacy and cybersecurity compliance projects.This is a hands-on, execution-focused role. Success in this role depends on exceptional written communication, team coordination, disciplined task management and precise documentation, and the ability to manage multiple workstreams with accuracy and consistency. You will work closely with attorneys and IT security professionals to ensure projects run smoothly, efficiently, and in alignment with client expectations.This role is well suited for individuals with project management experience. We are also open to individuals with experience in executive/administrative support who are looking to grow into a project management career within a legal consulting environment.Note: We will ask you to participate in a short skills assessment as a first step in the selection/interview process.Key Responsibilities:Coordinate and execute project plans within defined scope, timelines, and budgetsMaintain accurate and up-to-date project records, tasks, and documentationSchedule client and internal meetings, manage calendars carefully across time zones, and ensure key meetings and deadlines are set up accuratelyAttend client and internal meetings; produce accurate, complete, and well-structured meeting minutes with clear action items, owners, and deadlinesMonitor project progress, prioritize gating tasks, proactively flag risks or blockers, and provide timely updates and recommended next stepsCommunicate regularly with attorneys, team members, and clients regarding status and next stepsEnsure adherence to internal processes, standards, and best practicesSupport workload coordination across team membersAssist in documenting and improving business processesSkills Required:Exceptional attention to detail and organizational abilityStrong written and verbal communication skills in EnglishAbility to manage multiple priorities and deadlines simultaneouslyProactive, solutions-oriented mindsetTeam playerComfortable working in a fast-paced, fully remote environmentProficiency with productivity and project management tools (e.g., Google Workspace, Microsoft Office, Asana, Jira, Teamwork)Experience Required:4+ years of experience in project coordination or project managementExperience taking detailed meeting minutes and managing action itemsExperience in professional services, consulting, legal, or technology environments preferredExposure to IT, cybersecurity, or compliance-related projects is a strong plusEducation/Certifications (Preferred):Project management certifications (e.g., CAPM, PRINCE2 Foundation)Exposure to Agile methodologiesBackground in legal, IT audit, or cybersecurity disciplines is a plusVeraSafe’s Excellent Benefits Include:Work from almost anywhere with Wi-FiPaid Time Off (PTO)Paid holidaysAnnual bonusesMembership in the International Association of Privacy Professionals (IAPP) and IAPP exam fee reimbursement (CIPP/E)Flexible working schedule in some rolesReimbursement for certain personal flight ticketCompany laptop providedOther Benefits:Tremendous professional development growth opportunities in the privacy, data protection, and cybersecurity nicheThe chance to have a long-lasting effect on a small but growing international businessWork in an open environment with a team that respects your ideas and contributionsOccasional opportunities to travel in North America and EuropeOur HR Privacy Notice is available at the following link: https://verasafe.com/legal/human-resources-privacy-policy/Please mention the word **FOND** and tag RMmEwMTo0Zjg6MWMxODo4ODc5Ojox when applying to show you read the job post completely (#RMmEwMTo0Zjg6MWMxODo4ODc5Ojox). This is a beta feature to avoid spam applicants. Companies can search these words to find applicants that read this and see they're human.