Project Coordinator - Future Opportunities

About the Role

This opening is with Fingerpaint Medical, part of Fingerpaint Group. The company is a healthcare and wellness agency built around a collaborative, people-first culture. Its medical communications work helps pharmaceutical and biotech clients explain complex scientific information clearly so healthcare professionals can make better-informed treatment decisions and support better patient outcomes.

The Project Coordinator is an entry-level position focused on helping ensure that client expectations are met, deliverables are completed on schedule, and project quality remains high. The role works closely with internal teams across the agency and provides support across a wide range of projects from kickoff through completion.

What You’ll Do

You will learn how agency workflows, routing, and project tracking operate while supporting senior team members in day-to-day project delivery. The role calls for a dependable teammate who can help keep work moving on time, within budget, and to the expected quality standard.

• Build an understanding of clients and the support provided to them, while handling administrative client interactions.
• Draft clear and accurate client contact summaries, requests, and meeting notes.
• Assist senior colleagues with administrative and project tasks as needed and within your level of experience.
• Help track expectations, timelines, and project risks, and share regular status updates.
• Develop working knowledge of client organizations, products, disease areas, internal procedures, and medical education basics.
• Learn the agency’s routing and trafficking process for creative and editorial work, and help prepare project briefs when needed.
• Maintain project files and job folders in line with naming and document-management standards.
• Create jobs in the project and time-management system, including Workamajig.
• Assist with weekly burn reports and basic budget tracking.
• Gain a foundational understanding of internal and client financial processes and support senior staff with financial tasks.
• Schedule and coordinate meetings across teams and external partners, keeping calendars aligned and communication organized.
• Contribute in internal and external meetings by capturing notes, decisions, and next steps.
• Keep stakeholders informed on project progress and maintain a reliable record of key communications.
• Assess workload and timelines, flagging resourcing concerns to management so coverage can be adjusted.
• Support the project team through strong collaboration and active teamwork.
• Review deliverables carefully before client submission to help ensure quality standards are met.
• Handle routing and submission for review using Veeva and other medical, legal, and regulatory review systems as applicable.

What We’re Looking For

• A bachelor’s degree, ideally in health sciences, marketing, or communications.
• At least 1 year of work experience or related experience in a healthcare, marketing, or communications agency.
• Strong organization, attention to detail, and follow-through.
• Comfort using Microsoft Office tools, including Outlook, Teams, Word, beginner-level Excel, and PowerPoint.
• Prior exposure to publication management software is considered an advantage.

Additional Information

Fingerpaint encourages candidates from all backgrounds to apply, including those who do not meet every listed qualification. The company states that it is committed to diversity, inclusion, and authenticity in the workplace, and that recruiters may consider applicants for this or other suitable opportunities.

Fingerpaint Group says it is an equal opportunity employer and provides affirmative action opportunities to all applicants and employees. Hiring decisions are made without regard to race, color, religion, gender, age, ethnic or national origin, protected veteran status, physical or mental disability, sexual orientation, gender identity, marital status, or citizenship status.