Tender Executive

About JAM Infosystems

Founded in 2018, JAM Infosystems Private Limited has established itself as a reliable provider specializing in IT infrastructure along with Mechanical, Electrical, and Plumbing (MEP) services. The company is committed to delivering innovative and comprehensive solutions that address the evolving requirements of contemporary businesses. Its mission is to empower organizations by offering robust IT frameworks and dependable MEP services that boost operational efficiency, ensure safety, and foster sustainable growth. JAM Infosystems aims to be a strategic collaborator assisting clients in managing technological and infrastructural challenges.

Role Overview

The Tender Executive is tasked with preparing, managing, and compiling all documentation necessary for submitting tenders to prospective clients. This involves ensuring accuracy, compliance with tender guidelines, and presenting a detailed proposal that effectively showcases the company’s capabilities to win contracts. Key tasks include reviewing tender documents, collating information from various departments, drafting technical and commercial offers, and coordinating with internal teams to meet submission deadlines.

Key Responsibilities

• Analyze tender documents thoroughly to understand project scope, technical details, evaluation criteria, and compliance requirements.
• Coordinate with departments such as engineering, sales, finance, and legal to collect necessary information including technical data, pricing, and compliance certificates.
• Draft comprehensive technical and commercial proposals outlining the solution, methodology, timelines, pricing structure along with project team and OEM details.
• Ensure all tender documents conform to specified formats and comply with legal and regulatory standards.
• Prepare technical specifications, drawings, datasheets, and supporting documents to showcase the proposed solution’s features.
• Estimate project costs accurately, incorporating materials, labor, and overhead expenses to develop precise pricing proposals.
• Review and edit all tender submissions for clarity, precision, and professional presentation.
• Manage the tender submission process using electronic tender platforms, ensuring on-time document upload and compliance with deadlines.
• Handle clarification requests from clients about tender documents promptly and effectively.
• Administer category creation and deletion on relevant portals as required.
• Maintain detailed records of tenders submitted and upcoming bids in a structured format for review.
• Follow up post-submission by maintaining client communication during evaluation and tracking submitted Earnest Money Deposit (EMD) and Performance Bank Guarantee (PBG).

Skills and Qualifications

• Strong writing and editing capabilities, with aptitude for clear, concise, and persuasive technical communication.
• Good technical understanding relevant to IT networking, structured cabling, UPS systems, video walls, and related domains.
• Keen attention to detail to ensure completeness and accuracy in all tender documentation.
• Effective time management skills to juggle various assignments and meet strict deadlines.
• Excellent communication skills to interact with internal teams and external clients for information gathering and issue resolution.