Bid Coordinator

About HDR and Role Overview

HDR fosters a workplace where employees are valued, respected, and encouraged to bring their true selves and fresh ideas daily. The company emphasizes inclusion and making a positive global and community impact. Every role, including this Bid Coordinator position, contributes to HDR’s vision of creating meaningful change worldwide.

Primary Responsibilities

• Analyze Requests for Proposals (RFPs), Requests for Quotations (RFQs), Expressions of Interest (EOIs), Prequalification (PQ) documents, and other solicitations to identify scope, requirements, and submission guidelines.
• Coordinate and prepare proposal submissions, encompassing resumes, project experience documentation, interview materials, and presentations.
• Create, maintain, and update proposal templates, boilerplate content, and standard marketing collateral.
• Systematically archive and organize submitted proposals, presentations, and supporting documents.
• Coordinate professional photography for projects to enhance proposals and marketing efforts.
• Monitor client portals, industry websites, and solicitation platforms for new opportunities and status updates.
• Track outcomes of proposals, gather feedback, and document lessons learned to refine future submissions.
• Maintain current company registrations and information on client and government portals.
• Ensure accurate project and resume information within business development databases.
• Support Customer Relationship Management (CRM) and financial systems by providing data for reporting, dashboards, and performance indicators.
• Generate regular proposal reports, including pipeline status, submission deadlines, success rates, workload, and results.
• Participate in internal meetings and prepare associated documentation and notes.

Preferred Qualifications

• Bachelor’s degree in Business Administration, Engineering, Marketing, or related discipline.
• One to two years’ experience in proposals, bids, business development, or marketing, preferably within engineering or consultancy sectors.
• Strong written and verbal communication skills in English; knowledge of Arabic is an advantage.
• Excellent organizational skills and effective time management.
• Proficiency with Microsoft Office suite (Word, Excel, PowerPoint); familiarity with Adobe Creative Cloud applications, especially InDesign, is a plus.

Required Qualifications

• Excellent communication abilities both written and verbal.
• Advanced skills in Microsoft Office applications including Outlook, Word, Excel, and PowerPoint.
• Proficiency in Adobe Creative Cloud tools such as InDesign.

Company Culture and Values

HDR values collaboration built on diverse life experiences, creating a trusting environment that connects employees to clients and communities. The company commits to an inclusive environment where individuals feel welcomed, respected, and empowered. Their Employee Network Groups (covering Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) foster belonging and support, open to all staff and sponsored by executives.

Equal Opportunity Commitment

HDR is dedicated to employment equity, functioning as an Affirmative Action and Equal Opportunity Employer. All qualified candidates are considered irrespective of criminal history or arrest and conviction records.

Location and Schedule

This full-time opportunity is based onsite in Riyadh, Saudi Arabia within the Marketing and Communications industry.