Executive Assistant

About the Role

Corel is seeking a highly organized Executive Assistant to support senior leadership within the company. This critical position ensures the executive team can focus on strategic priorities by anticipating needs and facilitating smooth operations across a fast-paced environment.

Key Responsibilities

• Manage complex, multi-time zone calendars by scheduling meetings with internal teams, board members, and external partners.
• Prepare meeting materials including agendas, briefing docs, and follow-up action items for executive and board meetings to guarantee clear outcomes.
• Coordinate detailed travel logistics domestically and internationally, handle expense reporting, and assist with event planning.
• Act as a dependable liaison between leadership and cross-functional departments to ensure customer-focused priorities are maintained.
• Draft and edit internal communications, presentations, and correspondence in alignment with the intended audience’s tone and context.

Core Values

• Accountability: Own commitments and embrace learning from outcomes.
• Customer obsession: Prioritize impactful results for customers.
• Open debate: Encourage healthy discussion but unite once decisions are made.
• Speed and pragmatism: Move quickly and resourcefully, validating ideas with customer feedback before broad implementation.

Qualifications

• Over five years' experience supporting C-suite or VP-level executives in fast-paced technology or professional services environments.
• Outstanding organizational skills to juggle competing demands and shifting deadlines efficiently.
• Excellent verbal and written communication with the ability to produce polished correspondence mindful of tone.
• Proficiency with productivity software such as Microsoft 365, Slack, and travel management tools.
• Sound judgment and confidentiality in managing sensitive information.
• Ability to work independently with minimal supervision.
• A proactive, anticipatory approach to address needs before being prompted.
• Regular usage of AI-based productivity tools including ChatGPT, Claude, and Gemini.

Preferred Extras

• Experience in supporting executives within remote-first or distributed organizations.
• Knowledge of German language skills.
• Familiarity with board meeting organization and corporate governance procedures.

About Corel

With over 40 years of innovation, Corel is a trusted name empowering millions worldwide through creative, collaborative, and productivity solutions such as CorelDRAW®, MindManager®, and WinZip®. Our culture values inclusiveness, accountability, and customer impact as we advance our legacy of making work easier for knowledge workers globally.

Equal Opportunity

Corel is committed to diversity and provides equal employment opportunities regardless of race, color, age, religion, sex, and other protected categories. We maintain an inclusive recruitment process and will accommodate applicants’ needs confidentially as required by law and policy.

Additional Information

An AI tool is used as part of the candidate evaluation process.