Executive Assistant

About the Role

Join Salesforce, the leading AI CRM company, as an Executive Assistant within the Employee Success team, supporting three Vice President leaders across the EMEA region. This pivotal role involves managing executive operations, partnering on strategic projects, and facilitating seamless cross-functional collaboration in a fast-paced, global environment.

Key Responsibilities

• Efficiently oversee and optimize busy and complex calendars for three EMEA VPs, balancing priorities, deadlines, and global time zones while serving as a strategic gatekeeper to prioritize urgent requests.
• Arrange intricate global travel plans including flights, accommodations, visa requirements, and local transportation logistics.
• Handle financial processes by preparing, reconciling, and submitting monthly expense reports and purchase orders ensuring adherence to corporate policies and deadlines.
• Organize all aspects of leadership meetings from agenda creation to briefing preparation, venue and virtual meeting setup, and follow-up on action items.
• Draft, review, and polish communications; effectively disseminate important business updates and announcements to broader teams representing the leadership.
• Coordinate collaboratively between the VPs and both internal and external stakeholders, upholding the "OneES" brand's standard of excellence and teamwork.
• Assist in organizing events such as Townhalls, leadership offsites, quarterly business reviews, team building activities, and workshops to foster engagement and collaboration.
• Promote "OneES" culture by designing and facilitating meaningful team events, coordinating volunteer time off initiatives, and celebrating important business milestones and dates throughout the fiscal year.
• Support project workstreams by tracking progress and helping ensure deadlines and deliverables are met.

Required Qualifications

• Extensive experience serving as an Executive Assistant to senior leaders (VP level or higher) within a global, fast-moving technology or software company.
• Proven track record managing complex calendars and worldwide travel arrangements across multiple time zones and matrix organizations.
• Ability and enthusiasm in adopting AI tools to enhance productivity and streamline executive workflows.
• Exceptional interpersonal and communication skills with capability to prepare executive-level correspondence and confidently engage with senior leaders and partners.
• Meticulous attention to detail with strong organizational skills and ability to juggle competing priorities in a dynamic work setting.
• Demonstrated discretion handling confidential information with sound judgment.
• Collaborative approach to working within large cross-functional administrative teams to achieve group success.
• Advanced proficiency in Google Workspace applications (Gmail, Docs, Sheets, Slides, Drive) alongside virtual meeting technologies such as Google Meet, Zoom, and Webex.

Additional Information

Salesforce fosters limitless growth and supports work-life balance with comprehensive benefits and resources. The organization embraces the use of AI solutions to amplify employee effectiveness and deliver excellent customer experiences. Reasonable accommodation requests during recruiting can be submitted upon application. Salesforce is committed to equal opportunity employment and maintains policies against discrimination based on protected characteristics. All recruitment and employment decisions are founded on merit and qualifications.