Human Resources Administrator

Role Overview

The Human Resources Administrator plays a vital role within the HR operations team at William Fry, supporting the full employee lifecycle with accurate and prompt administrative assistance. The position demands attention to detail, a structured approach, and the ability to manage diverse responsibilities while maintaining professional service for all employees and partners.

Key Responsibilities

• Manage the firm's relationship with the Law Society of Ireland, including overseeing the annual practising certificate renewal for qualified lawyers.
• Coordinate application documentation for new trainee solicitors ensuring completeness and timely submission.
• Organize qualification paperwork for trainees completing their contracts.
• Update and maintain employee records in the PeopleXD HR system for all HR activities like onboarding, departures, and ongoing employee data management.
• Address employee inquiries and system issues, escalating complex matters and contributing towards process enhancements.
• Ensure HR documentation complies with GDPR by maintaining secure employee files and proper records management.
• Support onboarding by verifying pre-employment checks, issuing contracts, and preparing systems access before start dates.
• Manage offboarding procedures including documentation collection, notifications, and exit interview coordination.
• Facilitate probation reviews with employees and managers in adherence to timelines.
• Oversee leave and absence administration, including annual, family, and sickness leave, ensuring accurate system entries and policy compliance.
• Process payroll adjustments related to employment status changes and benefits, timely communicating with the payroll department.
• Administer Travel Pass and Cycle to Work schemes, ensuring accurate system updates and payroll deductions.
• Respond to HR mailbox queries promptly, escalating when necessary, and prepare employment references with appropriate authorizations.
• Generate HR reports on headcount, absence, and leave for monthly, quarterly, and annual cycles, assisting in dashboard development.
• Provide general HR administrative support and contribute to HR projects and initiatives as needed.

Qualifications and Skills

• A third-level degree in Human Resources, Business, or a related field.
• Meticulous attention to detail ensuring accuracy across tasks.
• Strong organizational skills to handle multiple priorities effectively.
• Excellent communication skills with a poised and accessible demeanor.
• Proficient in Microsoft Word, Excel, and Outlook.
• Capability to manage confidential data with discretion and integrity.
• Knowledge of GDPR requirements relevant to HR data and records.
• Self-motivated and capable of working independently and collaboratively.

Preferred Experience

• Previous experience supporting HR administration or similar functions.
• Familiarity with legal or professional services sectors.
• Experience using PeopleXD or comparable HRIS software.
• Understanding of Irish employment laws.

About William Fry

William Fry is a leading comprehensive law firm headquartered in Ireland with offices in Dublin, London, and New York. The firm serves a wide array of domestic and international clients across multiple sectors including corporate, finance, real estate, and employment law. William Fry prides itself on an inclusive, supportive culture, dedication to excellence, and as a top career-building environment. The firm fosters continuous development enabling employees to thrive and make meaningful contributions.

Additional Information

This role is a six-month fixed-term contract reportable to the HR Operations Team Lead. The description serves as an overview and may be revised in consultation with the employee to reflect evolving responsibilities.