Part Time Executive Team Assistant / Coordinator

About VantagePoint

VantagePoint is a global consultancy specializing in finance transformation and technology, focused on modernizing finance functions through process enhancements, data insights, and top-tier technology platforms. Originating in London, the company has expanded rapidly to over 120 professionals worldwide, delivering end-to-end finance technology implementations and transformation support that provide clients with improved control and transparency.

The Opportunity

As the company expands, VantagePoint seeks a highly organized and proactive Part-Time Executive Team Assistant / Coordinator to provide comprehensive support to the Executive Leadership Team. This hybrid role based in London offers flexibility and involves managing diaries, meetings, travel arrangements, and facilitating executive administration, while fostering productive relationships across the business.

Key Responsibilities

• Manage intricate scheduling across executive leaders, including meeting, travel, and accommodation arrangements.
• Handle expense processes and general executive office tasks efficiently.
• Coordinate logistics and documentation for leadership meetings, ensuring timely updates and preparation of presentations and reports.
• Support company events, offsite gatherings, and internal communications.
• Enhance business operational workflows and administrative procedures for greater efficiency.
• Develop strong working relationships within the organization and act as a dependable point of contact for executives.
• Liaise with external partners and assist with onboarding new team members related to leadership functions.

Desired Qualifications and Skills

• Previous experience supporting senior executives with robust organizational aptitude.
• Exceptional detail orientation and ability to juggle multiple tasks confidently.
• High regard for confidentiality and discretion.
• Proficiency in Microsoft 365 applications combined with familiarity and enthusiasm for AI tools like Claude, ChatGPT, and Copilot.
• A proactive mindset towards adopting innovative tools and enhancing office productivity.

Ideal Candidate Traits

• Skillful at organizing complex activities and anticipating future needs.
• Maintains composure amid shifting priorities and identifies issues before they escalate.
• Committed to precision and quality in all deliverables.
• Enjoys contributing in a dynamic, fast-paced environment and takes initiative to improve organizational processes independently.

Work Schedule and Culture

This is a flexible, part-time position with a hybrid work arrangement aligned to the London office's operations. The exact working days and hours will be tailored to the successful candidate’s availability. VantagePoint values collaboration, accountability, quality, empathy, open communication, and purposeful action.

Why Join VantagePoint

This role offers a meaningful chance to be integral within a thriving enterprise, with significant potential to evolve into more senior executive support or operational leadership roles over time.