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About BIA Group

BIA Group specializes in selling, renting, and providing after-sales services for equipment used in public works, mining, quarries, and transportation sectors. Operating across Europe, Africa, and Asia, the group employs over 1000 dedicated professionals. This position is located at the BIA headquarters in Kitwe, Zambia.

Role Summary

The Procurement Supervisor will oversee the entire process for foreign and local purchase orders from initiation to final receipt, including customs clearance, ensuring alignment with customer priorities and adherence to company procedures. The role involves managing supplier and logistics provider relationships to guarantee timely deliveries.

Key Responsibilities

Manage the daily operational follow-up of OEM and non-OEM orders, addressing any discrepancies promptly.
Proactively monitor order progress with suppliers and freight forwarders, update estimated time of arrivals in SAP, and communicate changes to the relevant teams.
Source, select, and evaluate local suppliers to issue purchase orders while negotiating optimal terms to realize cost savings.
Handle daily customs operations including warehouse bonds, bonded warehouse movements, and import/export clearance as per local regulations, and coordinate shipments to customers.
Oversee operational relationships with suppliers and logistics partners, swiftly managing issues like shortages or damages.
Maintain accurate records by entering and monitoring import costs, verifying supplier and logistics invoices before forwarding to finance, and ensuring comprehensive file archiving.
Strictly implement procurement and purchasing policies and procedures.

Candidate Profile

Possess a Bachelor’s degree in Logistics, Procurement, International Trade, or related disciplines.
Solid understanding of procurement processes including purchase requests, purchase orders, receiving, and delivery follow-up.
Familiarity with Incoterms and their operational impact.
Basic knowledge of logistics cost components such as local transportation, customs fees, and warehousing.
Proficient in using order and shipment tracking tools like dashboards, Excel trackers, and supplier/carrier portals.
Competent in Excel and knowledgeable about local customs regulations and import/export procedures.
Attention to detail in executing processes such as purchase order creation and follow-up, document verification, physical and administrative receipt, KPI monitoring, and escalation of any anomalies including delays or disputes.
Fluent in English with strong IT skills related to ERP systems and Microsoft Office suite.
Excellent analytical, problem-solving, organizational, and priority management abilities.
Detail-oriented with a proactive approach, excellent time management, and strong verbal and written communication skills.
Exceptional interpersonal skills and a customer service-oriented mindset.

What We Offer

A permanent employment contract with a competitive salary package including extra-legal benefits.
Opportunities to work within an international, human-sized company that promotes autonomy and teamwork.
Collaboration with skilled and enthusiastic colleagues in a growing, family-owned business.
Access to comprehensive training and career development prospects.
A challenging position that encourages initiative and further professional development.

Procurement Supervisor