Project Coordinator

Company Overview

Trilon is a collective of top firms revolutionizing practices in the AEC (Architecture, Engineering, and Construction) sector. We develop critical infrastructures like roads, water systems, and public spaces that communities rely on daily. Combining our expertise with cutting-edge technology, data insights, and artificial intelligence, we deliver these projects more efficiently and at scale. Our mission is to enhance the building of physical environments to benefit both the workforce and local communities.

Role Summary

The Project Coordinator position serves as the operational core for our AI Innovation & Applied Technology team—a dynamic R&D unit responsible for exploring new technologies, developing prototypes, and integrating these innovations into applicable business scenarios. This role manages daily activities, enabling the team and VP to concentrate on discovery, design architectures, and setting strategic priorities.

Key Responsibilities

• Maintain a comprehensive and updated master pipeline of all ongoing initiatives including discoveries, prototypes, research efforts, vendor assessments, and architecture analyses, tracking status, owners, dependencies, and upcoming tasks.
• Coordinate in-depth discovery sessions by assembling necessary materials, setting agendas, gathering inputs, and managing documentation to ensure the team enters each review well-prepared and exits with clear, recorded decisions.
• Lead the team's operational cadence, organizing leadership meetings, partner evaluations, and internal updates with structured agendas, documented decisions, and diligent follow-up on action items. Handle logistical support such as scheduling, travel arrangements, and meeting facilitation.
• Develop a thorough understanding of intersecting disciplines including product strategy, solution and business architecture, and enterprise architecture to effectively support the innovation process and position for future leadership roles.

Required Skills and Qualifications

• 3 to 5 years experience in project coordination, executive assistance, or operations within technology, R&D, or innovation-focused environments.
• Outstanding organizational skills encompassing calendar management, travel coordination, logistical support, and document control, coupled with proactive anticipation of leadership and team needs.
• Strong enthusiasm for emerging technologies and artificial intelligence with a commitment to understanding the fusion of product strategy and architectural frameworks shaping solutions.
• Ability to thrive in ambiguous, fast-paced R&D settings where priorities can evolve and projects are often not fully defined initially.
• Excellent written and verbal communication skills for creating clear meeting summaries, action trackers, and status reports tailored for executive consumption.
• Proficiency with common productivity suites such as Microsoft 365, Google Workspace, and communication tools like Teams or Slack, alongside readiness to adopt project management software like Jira, Asana, or Trello.
• Bachelor's degree or equivalent relevant experience.

Compensation

The position offers an annual salary ranging from $80,000 to $110,000, with the final pay determined by factors including experience, skillset, qualifications, equity considerations within the company, and geographic location.