Receptionist

About OFS

Established in 2002, OFS Global Energy Solutions has been delivering exceptional engineering services to the international Power Generation sector through its global operations. The company values its employees immensely and fosters a supportive atmosphere that encourages professional growth.

Job Overview

We are seeking an organised, proactive, and professional Receptionist to serve as the welcoming representative at our Naas office. This role focuses on ensuring the efficient daily functioning of office operations by managing the reception area, coordinating logistics and personal protective equipment (PPE) distribution, supporting administrative processes, and contributing to internal communications and social media activities. The position is office-based with a full five-day schedule.

Responsibilities

• Serve as the primary contact point for all visitors, staff, and incoming calls.
• Maintain a neat, professional, and inviting reception environment.
• Manage meeting room bookings and organise office calendars effectively.
• Ensure boardrooms are well-maintained and fully prepared.
• Assist in organising office lunches, staff events, and hospitality as needed.
• Support operations by handling high-volume CV administration when required.
• Assist with distribution and record-keeping of PPE.
• Coordinate with courier services such as DHL and UPS for shipments and equipment handling.
• Collaborate with the Houston office on calls, mail, and overall office coordination.
• Monitor the company info email account and distribute messages promptly to appropriate departments.
• Respond to requests from Directors and Operations teams efficiently.
• Maintain and oversee daily office facility upkeep and maintenance.

Requirements

• Proven prior experience in reception, front-of-house or customer-facing roles is essential.
• Excellent administrative and organisational capabilities.
• Must be able to work onsite at the Naas office five days a week.
• Friendly and professional communication skills, both face-to-face and via phone.
• Proficiency in Microsoft Office suite and CRM software.
• Ability to multitask and manage priorities effectively in a dynamic environment.
• A proactive attitude with a strong commitment to accuracy and responsibility.
• Exposure to social media content creation and posting is beneficial.
• Applicants must have full legal work rights in Ireland at the time of application.

Additional Information

OFS offers a comprehensive benefits package that highlights the company’s dedication to its personnel.

Office Location: Millennium Park, Naas, County Kildare, Ireland.