Assistant Property Manager

About Capital City Apartment Association and CP Group

CP Group is a comprehensive real estate and property management company, recognized as a leading owner and developer of commercial properties across the Sunbelt since 1986. Ranked as Florida's largest office landlord and Atlanta's largest private commercial property owner, CP Group ranks among the top 25 office landlords nationwide. Headquartered in Boca Raton with offices in key U.S. cities, the firm offers extensive regional expertise and a rich history of advancing investment opportunities.

Role Summary

The Assistant Property Manager aids the commercial office property's management team by handling financial and lease administration, overseeing operations, maintaining tenant relations, managing vendor contracts, and assisting with construction projects and tenant improvements. Organizational duties include tenant liaison, rent collection, bookkeeping, property tours coordination, and facility maintenance supervision. The role also involves evaluating and negotiating vendor contracts.

Key Responsibilities

• Support tenant lease activities including renewals, expansions, and move-in/out coordination.
• Assist in preparing and managing operating and capital improvement budgets.
• Monitor expenses and adhere to approved budgets, providing variance explanations.
• Manage daily financial operations, focusing on accounts receivable/payable and record keeping.
• Forecast income and expenses to maintain cash flow and reserves.
• Review operating expense reconciliations accurately.
• Abstract and interpret lease documentation and ensure compliance with lease terms.
• Ensure timely rent collection and deal with rent delinquencies in coordination with senior management.
• Reconcile, bill, and collect tenant escalations and manage insurance certificates.
• Maintain strong relationships with leasing agents and brokers.
• Assist daily property operations by conducting inspections and supervising maintenance staff.
• Recommend property alterations and ensure quality standards in collaboration with the Property Manager.
• Contribute to property manual development, including security and emergency protocols.
• Prepare reports and updates on property activities and tenant relations.
• Maintain courteous and professional tenant interactions and utilize diplomacy with challenging tenants.
• Support tenant retention programs and oversee timely completion of work orders.
• Manage tenant move-ins/out and coordinate space walkthroughs.
• Select and negotiate vendor contracts, monitor service compliance, and process invoices timely.
• Ensure vendors meet insurance requirements.
• Support management of construction projects, maintain organized files, process invoices, and close jobs appropriately.
• Facilitate processing of construction management fees and capital expenditures.

Qualifications

• At least 3 years' experience in managing commercial property.
• Proficiency with Microsoft Word, Excel, Outlook, and AP/accounting software such as MRI and Nexus.
• Strong written and verbal communication skills coupled with analytical and interpersonal strengths.
• Proactive with urgency in completing tasks.
• Display excellent time management and organizational abilities to meet deadlines.
• Capability to work independently and within a team environment effectively.
• Customer service oriented, consistently exceeding expectations.
• Project management knowledge including construction processes and invoice handling.
• Engagement in business relationships via professional, industry, and civic organizations is encouraged.

Other Requirements

All candidates must pass a thorough background check.

Benefits

• Unlimited vacation days, summer Fridays off, and 9 paid company holidays annually.
• Life and disability insurance fully paid by the company.
• Partial company contribution towards medical, dental, and vision insurance plans.
• Access to voluntary insurance benefits including supplemental life, pet, critical illness, accident, hospital, legal, and cancer insurance.
• 401(k) retirement plan with company matching contributions.