Document Controller

Opportunity

Become a key contributor in a dynamic project execution setting by overseeing comprehensive management of project documentation and facilitating smooth communication between internal teams and clients. This position involves handling multiple projects, leading document governance, interfacing directly with customers, and driving efficient document control to support successful project delivery.

Responsibilities

• Oversee the complete lifecycle of project documentation to ensure adherence to customer expectations and project specifications.
• Coordinate timely submission, monitoring, approvals, and archiving of essential project documents and drawings.
• Serve as the chief documentation liaison among customers, project teams, and relevant stakeholders.
• Maintain document control systems, including EDMS platforms and master registers, ensuring precision and easy accessibility.
• Assist project managers with status updates on documents, handle contractual communications, and support project handover procedures.
• Enhance project workflows by establishing and sustaining effective document control processes and ensuring strict version control compliance.
• Ensure all activities align with relevant internal and external policies, regulations, and guidelines.
• Embody Hitachi Energy’s core principles of safety and integrity by taking accountability for personal actions while safeguarding colleagues and the organization.

Candidate Profile

• Bachelor’s degree in Science or a related discipline with a minimum of 4 years of experience in document control.
• At least 2 years of hands-on experience working with external customers in project execution contexts.
• Comprehensive understanding of SAP/xECM document management and recognized document control practices.
• Proven track record managing document approvals, transmittals, customer interactions, and engineering or project documentation.
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint) and various document control software.
• Exceptional communication and stakeholder management abilities, along with strong organizational skills to manage multiple tasks and meet deadlines with quality results.