Document Controller

About Alaro City

Alaro City is a partnership between Rendeavour and the Lagos State Government. It is a major real estate and urban development project in Nigeria, built across 2,000 hectares and planned to include offices, logistics and warehousing, housing, schools, healthcare facilities, hotels, entertainment spaces, and 150 hectares set aside for parks and open areas.

The project sits in the North West Quadrant of the Lekki Free Zone along the Lekki-Epe Expressway, making it well connected to Lagos and other parts of Nigeria. It is positioned as a safe and reliable environment for people and businesses and already hosts investments from well-known local and international organizations.

The site is also close to the future Lagos international airport, a major deep-sea port, and several leading Nigerian and global companies. The team is made up of multi-skilled specialists who are committed to supporting Africa’s urban development.

Role Summary

The Document Controller will oversee the handling, coordination, and administration of all departmental records and documents within the Development Control & Architecture Department. This includes architectural drawings, development applications, technical reports, inspection records, permits, approvals, correspondence, and other official materials.

The role is responsible for ensuring documents are received, logged, organized, stored, tracked, shared, and archived correctly in line with document control procedures and records management standards. As the custodian of the department’s document management system, the person in this role will help preserve accuracy, confidentiality, accessibility, and version integrity across the full document lifecycle.

This position works closely with architects, development control officers, planners, engineers, administrative staff, and external stakeholders to keep information flowing smoothly and to make sure documentation remains complete, current, and compliant with internal policies and legal requirements.

Key Responsibilities

• Accept, log, categorize, and manage all incoming and outgoing department documents.
• Set up and maintain both paper-based and digital filing structures for architectural, engineering, and development control records.
• Apply correct version tracking and numbering for drawings, reports, permits, and related files.
• Locate and provide documents quickly when requested, while keeping an accurate trail of document movements.
• Oversee the review, approval, and circulation of documents to support timely distribution.
• Protect confidential and sensitive department information at all times.
• Store completed files in line with the organization’s records retention and archiving rules.
• Carry out routine file checks to confirm completeness, accuracy, and adherence to document control standards.
• Assist the Development Control, Architecture, and Engineering teams with document-related administrative tasks.
• Prepare status updates and maintain document registers.
• Coordinate document submissions and records with internal teams and external parties.
• Identify and suggest ways to improve document management systems and workflows.

Technical Skills and Competencies

The role calls for strong document control and records management knowledge, excellent organization, careful record-keeping, and a high level of accuracy. Strong command of Microsoft Office tools, especially Word, Excel, and Outlook, is required. Candidates should be comfortable managing both physical and electronic document systems, communicate clearly in writing and speaking, and handle multiple priorities with good time management.

Professional handling of confidential information is essential. A basic understanding of architectural drawings and technical documents would be an advantage. The job also requires the ability to work independently and as part of a multidisciplinary team.

Performance Expectations

• Document records should remain accurate and complete.
• Requests for files and documents should be handled promptly.
• Document control processes must be followed consistently.
• Filing and archiving systems should remain efficient and well organized.
• Lost, misplaced, or outdated documents should be minimized.
• Internal requests for documents should be answered quickly.
• The role should be carried out in a structured, detail-focused, and dependable manner.
• Professionalism, trustworthiness, and a proactive approach are expected.
• Strong interpersonal ability and a service-oriented mindset are important.

Additional Information

No salary, stipend, openings, start date, application deadline, or employment duration were provided in the source.