Executive Assistant

About MedElite

Established in 2011, MedElite strives to elevate care standards within skilled nursing and long-term care facilities nationwide. Employing a data-driven "treat in place" approach, we enhance resident health outcomes and conserve resources for our partners. Operating a network of advanced practice providers and specialists, we deliver proactive, high-quality bedside care. We are passionate about impacting the lives of residents, administrators, and healthcare professionals, committed to innovation in senior care.

Position Summary

MedElite is looking for a meticulous and proactive Executive Administrative Assistant to aid our healthcare leadership team. This full-time onsite role suits candidates with 1 to 2 years of administrative experience who are skilled in managing schedules, meeting deadlines, and ensuring task completion.

Key Responsibilities

• Manage complex scheduling for meetings involving providers, administrative personnel, and partners.
• Keep calendars updated with timely alerts, disseminate agendas, and coordinate follow-ups post-meetings.
• Monitor action items and deadlines, ensuring accountability and completion.
• Assist in preparing meeting documents and presentations.
• Organize filing systems for confidential documents and correspondence.
• Draft and format professional emails, memos, and communications for both internal and external audiences.
• Act as a communication bridge between departments and providers to improve coordination.
• Provide general administrative assistance like data entry, document management, and special projects.
• Physically able to lift at least 20 pounds and stand or walk for 6 to 8 hours daily.

Qualifications

• 1–2 years of administrative or coordination experience, preferably within healthcare.
• At least 1 year experience supporting executive-level personnel.
• Strong organizational skills with attention to detail.
• Excellent time management with ability to juggle multiple priorities and meet deadlines.
• Proficiency in Google Workspace and Microsoft Office Suite (Google Calendar, Docs/Word, Sheets/Excel).
• Effective written and verbal communication abilities.
• High discretion and professionalism handling sensitive information.
• Self-motivated with a positive outlook and dependable follow-through.

Preferred Skills

• Experience in supporting executive leadership.
• Knowledge of Electronic Medical Records (EMR) systems and HIPAA compliance.
• Familiarity with project management or task tracking software like Asana.

Benefits

• Medical, dental, and vision insurance.
• Life insurance sponsored by company.
• 401(k) retirement plan participation.
• Short- and long-term disability coverage.
• Paid time off for work-life balance.
• Commuter benefits.

Why Join MedElite?

• Contribute meaningfully to the nursing home community.
• Collaborate in a mission-focused and supportive workplace.
• Achieve a healthy work-life balance.
• Opportunity to grow knowledge in human resources or office management.

Equal Employment Opportunity

MedElite is committed to creating an inclusive environment that respects all backgrounds and experiences. We adhere to equal opportunity and affirmative action principles without discrimination based on race, color, religion, national origin, gender, age, disability status, veteran status, sexual orientation, gender identity, or any legally protected characteristic.

Additional Information

This job description outlines fundamental duties but does not encompass all tasks assigned. Responsibilities may evolve with business needs.