Executive Assistant & Office Coordinator

About Compass Education

Join Compass Education and contribute to reshaping the educational experience for staff, students, families, and administrators. Our innovative, integrated school management software supports over 5,000 schools across three countries and is powered by a dedicated team of more than 300 professionals.

Role Overview

We are seeking a part-time Executive Assistant & Office Coordinator based in our Sydney office to provide essential administrative and coordination support to senior leadership and ensure smooth daily office operations. This is a 0.8 FTE onsite position, ideal for a candidate with a few years of administrative experience looking to thrive in a dynamic, growth-oriented workplace.

Key Responsibilities

• Manage senior leaders' calendars, schedule meetings, and deliver daily administrative support.
• Prepare presentations, reports, and various documents as needed.
• Organize meeting agendas, take notes, and follow up on action items.
• Handle travel arrangements and oversee expense processing for assigned executives.
• Manage incoming communications and coordinate prompt, professional responses.
• Serve as the primary contact for office visitors, building management, and general inquiries.
• Maintain office supplies and shared spaces, including kitchen upkeep, dishwasher, and coffee machine care.
• Coordinate deliveries, couriers, and manage daily mail.
• Oversee company car bookings and maintain related registers.
• Coordinate staff gifts, awards, and tokens of appreciation for stakeholders.
• Escalate facility issues and provide additional support as required.
• Assist in planning internal events such as leadership retreats, team lunches, and annual celebrations.
• Handle catering and logistics for meetings and small-scale events.
• Support occasional travel bookings including flights, accommodations, and car rentals.
• Collaborate with the People & Talent team on culture-driven activities and enhancing in-office experiences.

Candidate Profile

• Possesses 2-3 years of professional experience in administrative or coordination roles, preferably supporting senior leaders.
• Exhibits a proactive and dependable approach, anticipates needs, and takes initiative.
• Demonstrates excellent verbal and written communication abilities suitable for engaging diverse stakeholders.
• Has a keen eye for detail and can effectively prioritize tasks in a fast-paced environment.
• Exercises sound judgment handling confidential and sensitive information.
• Maintains a positive attitude and relishes the responsibility of keeping operations coordinated.
• Preferred qualifications include prior Executive Assistant experience and familiarity with technology or fast-growing SaaS companies.

Benefits

• Work at a purpose-driven, rapidly expanding organization impacting education globally.
• Engage in a vibrant, collaborative office space located in North Sydney.
• Access professional development resources with a dedicated budget.
• Utilize a comprehensive Employee Assistance Program with around-the-clock support.
• Parental leave provisions available for primary and secondary carers.
• Participate in regular social events, team lunches, and enjoy in-office amenities.
• Benefit from an Employee Referral Program and inclusive workplace culture.

Additional Information and Employment Prerequisites

• Valid Employee Working With Children Check required prior to starting.
• Satisfactory National Police Check necessary.
• Proof of unrestricted work authorization in Australia (e.g., citizenship, passport, or birth certificate).