Executive Assistant to CEO

Role Overview

As an Executive Assistant at Hawthorne Lane, you will play a vital role in keeping the CEO organized, focused, and fully prepared to advance the organization's goals. This position goes beyond typical administrative tasks, offering you a chance to engage deeply with senior leadership and contribute significantly to organizational progress within a values-driven nonprofit environment.

Key Responsibilities

• Manage the CEO's dynamic calendar by prioritizing meetings, strategic engagements, travel, and commitments with meticulous attention to detail.
• Organize meetings including senior strategic sessions, board activities, and special events by preparing agendas, executive briefs, presentations, and follow-ups.
• Act as a trusted point of contact between the CEO and internal/external stakeholders, handling communications with professionalism and discretion.
• Coordinate comprehensive travel arrangements domestically and internationally, along with accompanying logistics and executive engagements.
• Track critical projects and initiatives to ensure deliverables and priorities are monitored and deadlines met proactively.

Why Join Hawthorne Lane

• Engage with a mission-driven organization connected to the real estate sector aiming to make enduring community impact.
• Work within a cooperative culture that encourages employee input and personal growth.
• Benefit from competitive compensation, extensive benefits, and a hybrid work schedule.

Desired Qualifications

• Minimum five years’ experience supporting C-suite executives or senior leaders in a demanding professional setting; real estate and board experience is advantageous.
• Strong foresight to anticipate priorities and navigate challenges effectively before they arise.
• Highly discreet and capable of safeguarding sensitive information while exemplifying executive professionalism.
• Exceptional organizational skills in balancing multiple demands, scheduling complexities, and ongoing project management without losing detail.
• Excellence in strategic communication: adept at knowing when to listen or take initiative, and skilled in upward management to keep the CEO thoroughly informed and focused.

Additional Information

Compensation will be tailored to experience, qualifications, location, and internal organizational factors, with final offers made at the company's discretion. Hawthorne Lane is committed to fostering a diverse workplace and ensures equal opportunity without discrimination based on legally protected characteristics.