Executive Assistant

About the role

Bath & Body Works aims to build an inclusive environment where people feel they belong, while focusing on delivering memorable fragrance and customer experiences. The company emphasizes hiring, developing, and keeping strong talent, and also contributes to stronger communities and a healthier planet.

This Executive Assistant role supports the leader of the Wholesale & Marketplace team, along with additional leaders in Marketing. The position calls for someone who can think ahead, solve problems quickly, and stay effective in a busy, high-energy setting. A key part of the job is making sure executives are fully prepared for meetings, events, and travel, while also assembling materials for reports and presentations and helping run team meetings. The role requires strong calendar management and acting as a gatekeeper so the day runs efficiently. Other department-specific tasks may also be assigned as needed.

Calendar management

• Oversee executive calendars by organizing, balancing, and planning the day-to-day schedule.
• Arrange team meetings, reserve conference rooms, and set up prep sessions when needed.
• Help print documents and pre-reads, and prepare and combine presentation materials for meetings.
• Review emails for priority items and meeting requests as directed.
• Set up touchpoints and staff meetings with direct reports, resolve scheduling conflicts, and stay current on executive priorities each day.

Communication and resource support

• Assist with creating, editing, and formatting high-priority, high-visibility presentations.
• Keep team distribution lists current for meetings and communications.
• Support culture-building initiatives such as recognition programs, events, and related activities.
• Take part in department committees by supporting note-taking, task tracking, and action items.

Travel and expense management

• Make sure executive expenses are submitted on time.
• Book travel and prepare itineraries.
• Coordinate with other executive assistants so group travel is arranged properly and coverage is in place based on the trip’s purpose and attendees.

Additional administrative support

• Provide backup support for peers during PTO or other out-of-office situations.
• Support technology needs such as video conferencing, PowerPoint presentations, and Excel reporting.
• Assist HR with HR access updates and new hire setup needs.
• Handle ad hoc projects as required.
• Help strengthen the overall team and department culture.

Qualifications

The ideal candidate has at least seven years of experience as an Executive Assistant supporting multiple senior leaders in a fast-moving, dynamic environment. Strong written and verbal communication, the ability to juggle competing priorities and deadlines, and a high level of adaptability and resourcefulness are important. The role also requires sound judgment, professionalism, confidentiality, and strong proficiency with Microsoft Office tools such as Word, Excel, Outlook, and PowerPoint.

Education

A bachelor’s degree is preferred, and prior retail experience is also preferred.

Core competencies

• Lead with curiosity and humility
• Build high-performing teams for today and tomorrow
• Influence and inspire with vision and purpose
• Observe, engage, and connect
• Strive for operational excellence
• Deliver business results

Benefits

• Medical, pharmacy, dental, and vision coverage, plus access to an onsite wellness center and pharmacy at the Columbus, OH home office.
• 401(k) with company match, along with an associate stock purchase plan at a discount.
• Free mental health and wellbeing support through the Employee Assistance Program.
• Paid time off and paid parental leave, plus family and lifestyle programs such as family-building support, childcare discounts, and home, auto, and pet insurance.
• Tuition reimbursement and scholarship options for post-secondary education.
• 40% merchandise discount and gratis.

Additional information

The details above describe the general nature of the work and its expected level. They are not meant to include every duty, responsibility, or skill the role may require.

Applicants with arrest records, conviction records, or other criminal histories will be considered in line with applicable state and local laws, including Los Angeles Fair Chance In Hiring Ordinance, Philadelphia Fair Chance Law, and San Francisco Fair Chance Ordinance.

Bath & Body Works is an equal opportunity employer and does not base decisions on race, color, religion, gender, gender identity, national origin, citizenship, age, disability, sexual orientation, marital status, pregnancy, genetic information, protected veteran status, or any other protected status. The company complies with nondiscriminatory employment laws and provides reasonable accommodations for associates and applicants with disabilities. Employment is limited to individuals authorized to work in the United States.

The application window closes once all openings are filled.

Category

Administrative Support