Purchase Manager

About the Company

A.M.G Shpk, part of the DVG Group established in the 1990s, carries over 25 years of experience in importing and distributing frozen food products. Their portfolio includes Algida ice creams (Magnum, Corneto, Carte'Dor, Scandal, King Kone), meat products by Dimal (gyro meat, chicken fillets, chicken wings, kebabs, meatballs, chops, etc.), Lezita chicken products (cutlets, chicken wings, chicken fingers, fillets), Ioniki bakery products, Polar Food vegetables, Siblou seafood, wine, and alcoholic beverages. They are recognized as a market leader in Albania, supported by a professional and experienced team committed to meeting customer needs.

Role Overview

The company is seeking a Purchase Manager responsible for handling the company's abroad procurement requirements based on production plans and wholesale customer demands. This person will coordinate and manage daily purchasing processes, orders, and supplier communications, ensuring timely supplies with complete documentation aligned with company needs. They will assist the Purchasing Manager with planning, stock analysis, supplier monitoring, and order execution control.

Key Responsibilities

• Identify company needs for supplies of products or product categories.
• Establish and maintain communication relationships with business partners domestically and internationally.
• Negotiate product purchases.
• Update and analyze supplier, product, and pricing data.
• Issue orders and track their execution.
• Monitor transport and logistics processes up to warehouse delivery.
• Coordinate with warehouses to ensure products meet quality criteria and, if not, notify suppliers promptly.
• Maintain constant communication with supervisors regarding work progress.
• Prepare periodic reports on work status.
• Track delivery times and inform department leaders about delays or issues.
• Monitor products with low or excess inventory, slow movement, or imminent expiration to prevent shortages or overstocking.
• Document supplier-related issues and recommend corrective actions.
• Ensure all orders are approved per internal procedures.
• Coordinate orders with Brand Managers and Department Specialists.
• Maintain and archive purchase documentation according to company policies and HACCP system requirements.

Qualifications

• University degree in economics, finance, business administration, or related fields.
• Minimum of 5 years of previous experience in purchasing.
• Excellent command of English; knowledge of additional languages is advantageous.
• Advanced knowledge of Microsoft Excel and experience with ERP systems or purchasing software.
• Understanding of procurement control procedures, purchasing documentation, and food safety requirements is a plus.
• Integrity, confidentiality, sound decision-making skills, and a strong results focus.
• Experience in distribution companies, retail, FMCG, or food products is beneficial.
• Proactive and cooperative attitude.