Coordinator, Stadium Event Operations

About the Role

The Coordinator in the Stadium Event Operations department plays a vital role in supporting the daily activities of the Stadium Operations team and assists the Event Operations Manager with special events. This position is responsible for handling the Stadium Events Calendar and providing detailed information about all special events organized at the stadium.

This full-time role is based at Hard Rock Stadium in Miami Gardens, Florida.

Key Responsibilities

• Manage the stadium master calendar, including event booking, scheduling, and facilitating communication across all departments.
• Maintain precise event records using Event Management Software (EMS), ensuring event reports are accurately input, updated, and controlled.
• Prepare event cost estimates and coordinate staffing needs for various stadium events.
• Create detailed event notes and layouts, distributing this information to relevant departments to ensure smooth event execution.
• Assist with event cost estimation, invoice coding, and settlement processing for stadium events.
• Lead operations for assigned corporate and special stadium events, as well as meetings.
• Supervise event setup and breakdown for both internal and external stadium functions.
• Manage inventory, upkeep, and ordering of all stadium assets used for events.
• Support hospitality arrangements for major events including football games, concerts, and soccer matches.
• Perform routine inspections of all event spaces, public areas, and service zones within the stadium.
• Collaborate with Finance to create payroll codes for events and coordinate across departments.
• Assist as manager on duty during assigned public events.
• Carry out other related duties as assigned.

Qualifications and Skills

• Bachelor’s degree or equivalent education and experience in a related field.
• Preferred skills include proficiency with AutoCAD or similar event design and layout software.
• Experience with Momentus Elite software is preferred.
• Knowledge of special event operations and facility management.
• Strong problem-solving ability, adaptability, and capacity to work independently or collaboratively in a fast-paced and dynamic environment.
• Excellent organizational skills, multitasking capabilities, time management, verbal and written communication, and great attention to detail.
• Ability to oversee multiple projects and personnel concurrently while maintaining a high standard of work quality and efficiency.
• Willingness to work during weekends, nights, and holidays as required.

Benefits

• Medical, dental, and vision insurance coverage.
• Life insurance with optional coverage for spouses and children.
• Long-term disability insurance.
• Ticket perks for events such as Miami Dolphins games, Formula 1 Crypto.com Miami Grand Prix, and the Miami Open.
• Access to employee gym, subsidized lunch programs, and discounts on various products and services.
• 401(k) retirement plan, paid time off (PTO), and recognized company holidays.

Additional Information

The Miami Dolphins, Hard Rock Stadium, and South Florida Motorsports are committed to maintaining drug-free workplaces. Employment offers depend on successful completion of drug and background screenings. The company is dedicated to equal employment opportunity regardless of race, color, religion, gender, national origin, age, disability, marital or military status, genetic information, sexual orientation, gender identity, or any other protected status under applicable laws.

Applicants must complete the full application process after initiating it, including all subsequent steps indicated after applying.