Document Controller

Job Summary

We are looking for a meticulous and well-organized Document Controller to oversee the documentation processes for architectural and design projects. This position ensures all project-related documents are efficiently organized, version-controlled, and stored following company policies and regulatory requirements. It is a crucial role that facilitates effective communication and coordination among design teams, consultants, and clients.

Roles & Responsibilities

• Oversee and maintain document control systems such as Aconex, Procore, BIM 360, or proprietary systems.
• Manage the issuance, receipt, tracking, and archiving of all design and construction documents.
• Distribute the most current revisions of drawings, specifications, RFIs, and other documentation promptly to all relevant stakeholders.
• Keep and update registers for drawings, transmittals, submittals, and all incoming and outgoing correspondence.
• Verify documents for completeness and accuracy before dissemination.
• Coordinate document exchange between architects, engineers, consultants, and contractors.
• Ensure confidentiality and secure handling of sensitive project documentation.
• Assist in compiling document packages for client submissions or approvals by authorities.
• Provide administrative assistance related to project documentation to the design team.

Requirements

• Demonstrated experience as a Document Controller, especially within architectural or engineering consultancy environments.
• Good understanding of architectural documentation, drawing control, and naming standards.
• Proficiency with MS Office (notably Excel and Word) and document management software like Aconex, SharePoint, BIM 360.
• Strong grasp of document versioning and lifecycle management principles.
• Exceptional organizational skills and acute attention to detail.
• Effective communication and interpersonal abilities.
• Capability to perform well under pressure and adhere to deadlines.

Preferred Qualifications

• Diploma or degree in a relevant discipline, accompanied by at least three years in a related role.
• Familiarity with ISO document management standards (e.g., ISO 9001).
• Prior experience collaborating with consultants or contractors.