Executive Assistant

Role overview

This position supports senior leadership by handling a wide range of executive and administrative duties. The role focuses on keeping schedules, correspondence, meetings, and reporting organized, while maintaining a high level of discretion, professionalism, and efficiency.

Core responsibilities

• Keep the Chief Officer’s calendar up to date, arrange meetings, and coordinate travel logistics.
• Prepare agendas, briefing packs, presentation materials, and report documents for meetings and business discussions.
• Serve as the primary contact for both internal teams and external stakeholders.
• Review incoming emails, calls, and messages, then prioritize and manage them appropriately.
• Draft, revise, and proofread official correspondence on behalf of the Chief Officer.
• Maintain secure and well-organized confidential records and files.
• Assist with the coordination and execution of departmental events and stakeholder engagements.
• Track action points, deadlines, and follow-ups to ensure timely completion.
• Support special assignments through research and data gathering.
• Facilitate communication and coordination across departments.

Governance, reporting, and process compliance

• Follow company policies, procedures, systems, controls, and delegated authority requirements while delivering consistent and cost-effective support.
• Ensure reports are prepared accurately and submitted within the required timelines, following internal standards.
• Contribute to periodic management reporting and progress updates that help senior leadership monitor initiatives and make decisions.
• Meet organizational reporting and compliance expectations promptly.

HSE, security, and risk obligations

• Follow all health, safety, security, and risk management rules and procedures issued by the company.
• Take reasonable care of your own health, safety, and security at work.
• Protect the health, safety, and security of others who may be affected by your actions or omissions.
• Cooperate with instructions and measures introduced by the employer to meet HSE and security requirements.
• Escalate any hazard, concern, or risk you cannot resolve to your immediate manager.
• Report all HSE/security incidents and any work-related injuries.
• Do not deliberately or carelessly tamper with or misuse workplace safety, security, or welfare provisions.

Required background

Candidates should have a professional certification in Business Administration or a related field, along with at least 6 years of relevant work experience. Strong analytical ability, presentation skills, and communication skills are essential. The role requires an Arabic speaker with a high level of English proficiency.

Preferred background

A bachelor’s degree or an equivalent professional certification in Business Administration or a related field is preferred, together with 9 years of relevant experience.