Executive Assistant to Co-Founder

Overview

Join Prompt Therapy Solutions as an Executive Assistant to support the Co-Founder in driving our rapid growth within the rehab therapy software sector. This role is primarily remote-friendly for U.S. candidates, with a strong preference for those based locally near our Hoboken, NJ headquarters to collaborate in-person several days a week. Note that applications from California, Colorado, and Washington are not being accepted due to administrative constraints.

About Prompt

Prompt is transforming rehab therapy through advanced, highly automated software solutions that serve therapy businesses, their teams, and patients. We are proud to be the fastest growing company in this healthcare technology space, aiming to improve patient outcomes while reducing environmental impact.

Role Responsibilities

• Manage complex and dynamic scheduling for the Co-Founder, including coordinating large or recurring meetings aligned with business priorities.
• Handle extensive email and calendar management duties efficiently and discreetly.
• Prepare meeting materials, document action items, and distribute notes to relevant parties to support team collaboration.
• Organize logistics and research venues for company events, client outings, community engagement, and employee appreciation activities.
• Provide personal assistance to enhance the Co-Founder's productivity and daily workflow.
• Take on special projects and varied administrative tasks as required.
• Exhibit tact and initiative when managing communications and requests independently.
• Be open to occasional domestic travel as needed.

Candidate Requirements

• Bachelor’s degree is preferred.
• At least 5 years of professional experience, including a minimum of 3 years supporting multiple C-suite executives.
• Excellent interpersonal skills reflecting a professional, friendly, and positive attitude.
• Proficiency in Microsoft Word, Excel, PowerPoint, Google Workspace, and Slack.
• Ability to multitask, adapt quickly, and meet deadlines in a fast-paced environment while maintaining composure.
• Highly organized with great attention to detail.
• Strong written and verbal communication skills for effective interaction with staff and leadership.
• Solid critical thinking, research, and decision-making abilities.
• For local NY/NJ applicants: Availability to work onsite at the Hoboken HQ four or more days per week.

Benefits and Perks

• Competitive salary package.
• Hybrid workplace structure supporting work-life balance.
• Opportunity for equity compensation based on exceptional performance.
• Flexible paid time off policy.
• Company-sponsored lunches.
• Comprehensive benefits including medical, dental, vision insurance, and discounted pet insurance.
• Paid disability and life insurance.
• Family and medical leave coverage.
• FSA/DCA plans and commuter benefits.
• 401(k) retirement savings plan.
• Access to fitness class credits and gym memberships.
• Recovery suite at headquarters featuring cold plunge, sauna, and shower facilities.

Additional Information

We uphold a commitment to a respectful, inclusive workplace free from discrimination of any kind. Prompt Therapy Solutions strictly does not hire employees currently working with our customers without consent, preserving strong professional relationships. The company is an Equal Opportunity Employer and E-Verify participant.