Fleet Coordinator - Energy Fleet

Overview

Tesla is looking for a dedicated Fleet Coordinator to support the Energy Fleet team. This position involves direct oversight of fleets at multiple warehouses (ranging from one to four locations), facilitating vehicle management, driver coordination, maintenance schedules, and compliance across Tesla's energy operations. You will work closely with various teams including installers, service staff, and management to ensure smooth fleet activity.

Key Responsibilities

• Manage vehicle scheduling to assign appropriate vehicles to drivers and tasks effectively, ensuring optimal fleet use and minimal downtime.
• Organize vehicle maintenance, inspections, repairs, and maintain thorough documentation of all activities to ensure fleet safety and regulatory compliance.
• Keep detailed records of vehicle registrations, insurance policies, inspections, and compliance paperwork; prepare regular performance and maintenance reports.
• Communicate proactively with drivers concerning vehicle assignments, scheduling, maintenance updates, and resolve any concerns professionally.
• Coordinate with external service providers, suppliers, and repair shops to arrange maintenance services, order parts, and track associated costs.
• Maintain accurate and updated vehicle details, maintenance logs, and expense records using fleet management software; manage inventory related to fleet operations and replenish as necessary.
• Support adherence to relevant regulations, safety guidelines, and company policies; assist in investigating fleet incidents or violations as required.
• Provide administrative support to the regional fleet manager, including meeting scheduling, report preparation, handling correspondence, and mail logistics.
• Assist in organizing driver training, safety workshops, and other educational activities.

Candidate Profile

• Relevant certifications or further education are advantageous; practical experience in administrative or coordination roles, especially within fleet management or related areas, is preferred.
• Strong organizational skills, adept multitasking, and excellent written and verbal communication abilities.
• Attention to detail and capacity to perform accurately in a dynamic environment.
• Basic knowledge of vehicle maintenance and safety protocols.
• Ability to collaboratively engage with diverse stakeholders, including drivers, vendors, and internal teams.
• Willingness to travel regionally up to 25% of the time.
• Capacity to remain seated for long periods and perform computer-based tasks.
• Physical ability to lift up to 15 pounds on occasion.

Compensation and Benefits

• Competitive hourly wage ranging between $16.04 and $28.84, complemented by additional cash and stock awards.
• Comprehensive medical plans, including options with no payroll deductions.
• Family-building benefits covering fertility, adoption, and surrogacy assistance.
• Dental and vision plans available, some with zero paycheck contributions.
• Employer contributions to Health Savings Accounts when enrolled in qualifying medical plans.
• Flexible spending accounts for healthcare and dependent care.
• 401(k) retirement plan with employer match, stock purchase plans, and other financial benefits.
• Company-paid basic life and accidental death insurance.
• Short-term and long-term disability coverage (with a waiting period).
• Employee assistance programs and wellness resources, including weight loss and tobacco cessation initiatives.
• Paid sick leave, vacation, holidays, and flexible time arrangements depending on the job classification.
• Childcare support resources, voluntary benefits like critical illness and pet insurance, commuter benefits, and employee discounts.
• Participation in the "Tesla Babies" program supporting parenting employees.