Front Office Coordinator

Role Overview

Perdaman in Perth, Western Australia, is urgently seeking a Front Office Coordinator who excels in organizational skills, adaptability, and multitasking. The candidate must present themselves professionally, communicate clearly, and perform effectively under pressure in a fast-moving, challenging environment.

Key Responsibilities

• Deliver professional telephone and front desk reception services.
• Welcome office visitors and ensure prompt staff assistance.
• Coordinate and maintain bookings for meeting rooms.
• Manage the CEO’s diary and confirm appointments via email.
• Handle outgoing and incoming mail and courier services, recording details in the LEAP system.
• Oversee the procurement and administration of stationery, kitchen, and office supplies.
• Support daily kitchen upkeep and equipment maintenance.
• Maintain an up-to-date Reception procedures manual.
• Coordinate property management tasks and engage with building management.
• Administer service agreements relating to security, fire equipment, cleaning, photocopiers/printers, office equipment, and courier services.
• Manage general office service administration including cleaning, maintenance, and equipment ordering, maximizing support staff utilization.
• Prepare the Boardroom for teleconferences.
• Assist in preparing quotations.
• Arrange flights and hotel accommodations for internal staff travel.
• Provide IT onboarding support for new employees and liaise with IT service providers to resolve technical issues.
• Maintain birthday card lists, purchase cards, and distribute them within the office.
• Schedule and manage car maintenance and service bookings.
• Ensure certificates displayed in Meeting Room 1 remain current.
• Perform additional administrative duties as assigned.

Candidate Profile

• At least 3 to 5 years of experience in reception and/or administrative roles is mandatory.
• Strong organizational and time management capabilities.
• Excellent interpersonal and communication skills, both verbal and written.
• Proficient with Microsoft Office applications and Skype for Business.
• A proactive, positive attitude towards handling a broad range of tasks.