Personal Assistant & Team Coordinator

Role overview

Sony Music is hiring a highly organised, forward-thinking, and adaptable Personal Assistant & Team Coordinator to support the PDEGO executive leadership team in the UK office. This position blends senior-level executive support, office administration, and early-stage people and culture coordination. The successful candidate will act as a dependable, discreet, and highly trusted partner for the team, while also helping foster a positive workplace culture.

PDEGO stands for Product, Design, Engineering, and Global Operations. This cross-functional group develops innovative solutions in areas such as AI, analytics, fan engagement, and supply chain logistics so that Sony Music artists’ releases can be delivered smoothly around the world.

Executive support and expenses

• Deliver high-quality administrative support to the PDEGO executive leadership team, staying ahead of needs, managing follow-through, and handling sensitive situations with complete confidentiality.
• Own calendar coordination for the leadership team, resolving clashes proactively and making sure meetings across multiple time zones run smoothly with all logistics in place.
• Capture clear, concise meeting notes when required.
• Arrange complex travel across the UK and internationally, including itineraries and accommodation.
• Process expenses and monthly T&E reports in Concur, pay department invoices, and reconcile AMEX Travel Statements.
• Assist with leadership initiatives such as internal surveys, presentation decks, company-wide updates, and other ad hoc projects.

Office management and team coordination

• Act as the main day-to-day contact for office queries, facility requests, and general workplace support from the wider team.
• Manage office supplies and ordering needs, including IT equipment, snacks, and general stock so the workplace operates efficiently.
• Maintain office floor plans and seating arrangements.
• Work with internal teams to make sure UK new starters are fully set up, including welcome communication, first-day coordination, badge access, laptop and desk setup, new system access, and a full office tour.
• Coordinate timely new-hire check-ins with the People Experience Business Partner, along with exit interviews and other related meetings.

Events and culture

• Support and help lead culture-building efforts that contribute to an inclusive, energetic, and collaborative environment.
• Plan and deliver internal events, town halls, off-sites, celebrations, and networking sessions from initial concept through execution.
• Partner with support teams in other countries to coordinate global events such as the Global Summit.
• Help with office coordination linked to people programmes and local culture initiatives.

What Sony Music offers

• Access to a global, energetic community where you can bring your passion to work every day.
• A contemporary office setting designed to help you do your best work.
• Investment in learning and development to support your professional growth.
• Room to help drive progress, challenge the status quo, and shape what comes next.
• Opportunities to support social impact, diversity, equity, and inclusion work.
• Benefits including private medical cover, a generous pension scheme, life assurance, income protection, and a wide range of music-industry perks.
• Time off during the winter break.

Equal opportunity and privacy

Sony Music states that it is committed to a diverse and inclusive workforce and treats employees and candidates based on merit, qualifications, competence, and talent, without discrimination on grounds including sex, race, religion, origin, age, sexual orientation, marital status, medical condition, or disability.

Applicants are asked to review the privacy policy before applying and agree to its terms during the application process.

Eligibility

Candidates must be at least 18 years old.