Project Coordinator (Contractor)

About the Role

This contract Project Coordinator position supports project teams working across themed entertainment, attractions, and experiential environments. The role focuses on coordinating estimating and tender activities while helping translate creative direction into commercially workable project documentation from early concept through construction.

Work Schedule and Location

Working hours are 9:00 AM to 5:00 PM EST, Monday through Friday. The role is based in a hybrid setup tied to the Cincinnati or Orlando headquarters, with remote work eligibility.

About the Company

RWS Global is a major producer in live entertainment and themed experiences, delivering customized work across theatre, events, multimedia, live sports, and more. With headquarters in New York, London, Cincinnati, and Sydney, plus RWS Studios in NYC and the UK, the company supports major brands, venues, resorts, cruise lines, sports properties, parks, and other clients around the world. Its teams deliver end-to-end services spanning ideation, design, and operations, producing more than one million live moments each day and employing over 8,000 people globally.

The company’s client roster includes Apple, Azamara, The Coca-Cola Company, Commonwealth Games, Crayola, Europa-Park Resort, Ferrari World Abu Dhabi, The FRIENDS™ Experience by Original X Productions, Hard Rock Resorts, Hershey Entertainment & Resorts, Holland America Line, Iberostar Hotels & Resorts, International Cricket Council, Invictus Games, Lionsgate, Marella Cruises, MSC Cruises, Roompot, Rugby World Cup, Six Flags, Space Center Houston, TUI Group, Vera Wang, Warner Bros., Disney’s The Lion King on Broadway, Chicago the Musical, Christmas Spectacular Starring the Radio City Rockettes, and others.

Key Responsibilities

• Coordinate project documentation and support delivery across concept, design development, tender, fabrication, and construction stages.
• Help manage estimating and tender processes for themed entertainment and multi-discipline projects.
• Maintain organized file structures, version control, naming standards, and approval workflows.
• Work closely with designers, architects, engineers, and production vendors to track revisions and project updates.
• Support the preparation and distribution of design intent and construction documentation packages.
• Manage RFQ, RFP, and tender-related documentation, including coordination with design, vendor, and procurement teams.
• Keep communication clear between creative and technical contributors so documentation remains accurate and aligned with intent.
• Monitor shifting priorities, handle multiple tasks at once, and follow through on deliverables promptly.

Candidate Profile

The company is looking for someone with experience in design-and-build communication workflows within architecture, interior design, or construction. Prior exposure to themed entertainment or multi-discipline construction management is preferred. The ideal candidate can work independently, stay highly organized, and manage documentation with strong attention to detail and consistency.

Tools and Working Style

Applicants should be comfortable using document management and design tools such as AutoCAD, Bluebeam, Adobe Acrobat, Microsoft Office Suite, Apple Keynote, and cloud-based collaboration platforms similar to Box, Aconex, ACC, and SharePoint. The role also calls for strong written and verbal communication, analytical thinking, workflow management, and the ability to collaborate in a fast-paced, iterative environment.

Additional Information

This is a temporary contractor position and not a full-time team member role.