Senior Associate, Operations, People & Experience Team

About VaynerX

VaynerX represents a modern family of companies dedicated to building and expanding brands. Their subsidiaries include entities like VaynerMedia, Eva Nosidam Productions, and The Sasha Group, among others.

About VaynerMedia

VaynerMedia is a globally recognized creative and media agency known for delivering impactful business outcomes that elevate brand relevance. Founded in 2009 by Gary Vaynerchuk, it operates independently with offices worldwide including New York, Los Angeles, Toronto, and several other major cities. The agency’s excellence has been acknowledged at prestigious awards such as Cannes Lions and The Webby Awards.

Role Overview

We are seeking a motivated and detail-oriented Senior Associate to join our People & Experience Team. Reporting to PET Operations, this role serves as the core operational support for People systems, processes, and programs. You will collaborate closely with PET Business Partners and various stakeholders to maintain smooth and efficient employee lifecycle management.

Key Responsibilities

• Manage HRIS administration to maintain accurate employee data and handle personnel changes like hires and promotions promptly.
• Conduct regular data audits to ensure compliance and correctness of employee records, resolving inconsistencies collaboratively.
• Administer People systems and workflows to guarantee a seamless and consistent employee experience.
• Drive continuous optimization of systems and processes, automating and streamlining operations to boost efficiency and scalability.
• Generate regular dashboards and reports on workforce metrics including headcount, turnover, and hiring.
• Analyze data trends to inform improvements in processes and operational decisions.
• Support ad hoc reporting tasks and maintain dashboards for leadership to access relevant workforce insights.
• Assist with benefits administration such as enrollments, life event adjustments, vendor coordination, and open enrollment periods.
• Facilitate benefits-related communications, audits, reconciliations, and resolve issues to enhance employee experience.
• Coordinate onboarding activities to ensure new hires complete pre-boarding tasks and are positioned for success.
• Monitor company-wide timesheet submissions, ensuring accuracy and punctuality through proactive follow-ups.
• Manage training program administration including content uploads, tracking completion, and ensuring compliance with payroll-related training requirements.
• Organize recurring People & Experience initiatives by overseeing timelines, milestones, and stakeholder communications.
• Provide operational and administrative support such as purchase order coordination, invoice processing, vendor management, and employee care initiatives.

Desired Attributes

• Highly proficient with Excel or Google Sheets and capable of quickly mastering HR systems like HiBob and ADP.
• Exceptional attention to detail with a keen eye for catching data errors and discrepancies.
• Strong organizational skills that allow juggling multiple priorities without missing deadlines.
• Proactive problem solver who offers improvements and implements enhanced workflows.
• Demonstrates ownership by taking initiative and delivering thorough, quality work consistently.
• A growth mindset oriented toward continuous learning and development.
• A service-focused approach that values creating an outstanding employee experience with responsiveness and care.
• Maintains confidentiality and discretion regarding sensitive People data.

The Vayner Way

Our People & Experience function is unique, emphasizing empathy, agility, and human connection. We foster rapid learning, hard work, and a culture that challenges traditional workplace standards. We encourage diverse candidates passionate about our mission to apply and contribute to an inclusive work environment.

Compensation & Benefits

• Competitive base salary ranging from $70,000 to $80,000 USD, varying with skills, experience, and location.
• Employer-sponsored 401(k) plan with matching contributions.
• Comprehensive medical, dental, and vision insurance coverage.
• Unlimited paid time off policy.
• Paid caregiver and parental leave benefits.
• Access to health and wellness programs.