Timekeeping Administrator

About NexGen and Gray

NexGen, a division of Gray based in Franklin, TN, specializes in executing turnkey projects including concrete, steel, millwright, and finishes. Serving as Gray's preferred subcontractor, NexGen's team comprises experienced, trade-focused professionals dedicated to complete project execution from supervision to materials and safety. Gray is an integrated global service provider known for engineering, design, construction, and manufacturing services, catering to diverse markets such as Food & Beverage, Manufacturing, Automotive, Distribution, Mission Critical, and Commercial sectors.

Role Overview

The Timekeeping Administrator is vital for managing accurate payroll and workforce data. Responsibilities include overseeing employee time records, coordinating workforce data entry, supporting payroll compliance, and collaborating with HR and payroll teams to process timecards and resolve discrepancies. The role also encompasses handling payroll-related tasks like garnishments, tax filings, and reporting, demanding precision, confidentiality, and teamwork.

Key Responsibilities

• Lead weekly and biweekly reconciliation of timecards and monitor hourly employee clock-in/out activities.
• Manage data entry for new hires, rehires, terminations, and rate changes ensuring timely updates for payroll.
• Process per diem entries accurately in CMiC and review payroll reports to correct errors.
• Assist with payroll tax filings, check adjustments, and verify vacation, sick, and holiday pay.
• Provide payroll support to NexGen employees and third-party personnel; review and resolve unapproved craft timecard punches.
• Handle weekly craft payroll processing including reports, rate changes, and per diem requests.
• Process terminations in UKG Pro, maintain compliance documentation, and escalate concerns to HR management.
• Maintain strict confidentiality of payroll data and employee information.
• Perform duties related to unemployment claims, employment verifications, garnishments, and child support.
• Follow company policies and ensure assignments are organized and completed promptly.
• Meet attendance and punctuality expectations; perform other assigned duties.

Qualifications and Skills

• High school diploma or GED required with minimum 2 years experience in payroll and timekeeping.
• Familiarity with payroll software and proficiency in Microsoft Office Suite (Excel formulas, sorting, pivot tables, PowerPoint, Word, Outlook).
• Experience with CMiC, SmartBarrel, and E-Time systems preferred.
• Strong analytical, problem-solving, multitasking abilities, and customer service orientation.
• Basic math skills including addition, subtraction, multiplication, division, and application of fractions, percentages, and proportions.
• Knowledge of state and federal labor laws is a plus.
• Effective communication skills and capability to prepare routine correspondence.
• Ability to collaborate as a team member and work effectively in dynamic environments.

Physical Demands and Work Environment

The role requires standing, walking, sitting, using hands, reaching, talking, and hearing frequently. Occasionally, climbing, balancing, stooping, kneeling, or crouching is required. The position may require lifting/moving up to 50 pounds and close vision. Work typically occurs in a moderate noise, climate-controlled office with potential for overtime.

Additional Information

This position has no supervisory duties. Gray is an Equal Opportunity Employer committed to diversity and inclusion without discrimination based on race, gender, religion, sexual orientation, veteran status, disability, or other protected categories.