Administration Manager

About the Company

Seib Insurance & Reinsurance Company LLC is part of Chedid Capital, a prominent financial holding and investment group active in insurance and reinsurance sectors across Europe, the Middle East, Africa, and South Asia. As a member of one of the world's top 20 Reinsurance Brokers, the company offers broad career growth opportunities within a global team of over 1700 employees spanning 64 subsidiaries.

Job Overview

The Administration Manager position oversees the smooth functioning of daily office activities, supports staff and leadership, coordinates company events and procurement processes, supervises assigned projects, and provides executive assistance to the COO and Deputy CEO.

Key Duties and Responsibilities

• Oversee daily office operations ensuring timely resolution of maintenance and facility issues.
• Lead the administration department including drivers and administrative assistants.
• Provide HR-related support to employees, ensuring policy compliance and liaising with the HR team on concerns.
• Administer procurement activities by reviewing purchase orders, acquiring quotations, and securing approvals to optimize value.
• Validate and verify all documentation requiring COO approval for completeness and accuracy prior to obtaining signatures.
• Plan and coordinate corporate events, exhibitions, client meetings, and other gatherings in collaboration with finance, marketing, management, and external vendors within budget.
• Work with Marketing to produce brochures, promotional materials, and corporate collateral.
• Manage the COO’s calendar, scheduling appointments and meeting arrangements.
• Prepare agendas and minutes for management meetings, tracking follow-ups on action points.
• Execute projects assigned by the COO, ensuring delivery in scope and on schedule.
• Coordinate communication both internally and externally related to the Captive Management Division.
• Maintain comprehensive records, reports, approvals, and confidential documentation with diligence.
• Support company-wide cost-saving initiatives by promoting a paperless environment, minimizing unnecessary expenses, and fostering operational efficiencies.

Required Qualifications and Skills

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum 7 years of experience in a comparable administrative management role.
• Proficient in both English and Arabic languages.