Back Office Executive

Overview

The Back Office Executive plays a crucial role in supporting the administrative and operational functions of a staffing firm to ensure seamless business processes. This position is responsible for accurate maintenance of employee and client information, preparation of employment and onboarding documentation, attendance tracking, and assistance with payroll and compliance functions.

Primary Duties

• Accurately maintain records for employees and clients.
• Prepare employment documents such as offer and appointment letters.
• Verify and manage candidate documentation compliance.
• Keep recruitment and employee databases updated.
• Facilitate coordination between recruiters, clients, and field teams regarding documentation and onboarding procedures.
• Handle attendance processing, timesheets, and leave records management.
• Assist in payroll preparations by maintaining attendance and statutory data.
• Generate Management Information System (MIS) and other operational reports.
• Conduct high-precision data entry tasks.
• Organize office files, contracts, invoices, and correspondence effectively.
• Support billing, invoicing, and manage client documentation processes.
• Ensure adherence to company policies and statutory regulations.
• Perform general administrative duties and provide operational assistance as required.

Qualifications and Experience

• Bachelor's degree in any field.
• Between one to three years of experience in back-office operations, administrative support, or staffing-related roles.

Skills

• Proficient with Microsoft Office suite, including Excel, Word, and Outlook.
• Strong communication and coordination capabilities.
• Excellent skills in documentation and record maintenance.
• Well-developed organizational and time management expertise.
• High attention to detail with a focus on accuracy.
• Ability to multitask and meet deadlines efficiently.

Preferred Experience

• Background in staffing, recruitment, or HR consultancy environment.
• Familiarity with payroll processing, attendance tracking, and compliance matters such as PF, ESI, and labor laws is advantageous.

Performance Metrics

• Accuracy in documentation and data input.
• Timeliness of onboarding and administrative task completion.
• Error-free reporting and MIS generation.
• Efficiency in managing employee and client document turnaround.
• Compliance with internal procedures and legal requirements.

Compensation and Location

Salary ranges from 25,000 to 30,000 INR per month, commensurate with experience. The position is based in Egattur, Chennai, Tamil Nadu.