Data Entry and Sales Key User

Role Overview

The Data Entry and Sales Key User plays a vital role in ensuring precise and timely data input into the company’s ERP system while supporting sales operations. This position is crucial for upholding data accuracy, generating sales reports, liaising with various internal teams, and serving as the main ERP system liaison within the Sales Department to ensure seamless functionality.

Primary Responsibilities

• Input and update accurate sales, customer, and product information within the ERP system and company databases.
• Verify completeness and accuracy of source documents prior to processing.
• Maintain and correct data to uphold integrity standards.
• Produce sales reports and supply requested data to management.
• Conduct routine data quality validation and checks.
• Perform scanning, filing, and archiving of documents as needed.
• Collaborate with Sales, Finance, Warehouse, and other departments to address data discrepancies.
• Manage both electronic and physical filing systems efficiently.
• Protect confidentiality of company and customer data.
• Support daily administrative activities related to sales.
• Serve as the ERP system key user for the Sales Department by assisting team members, troubleshooting system issues, and coordinating with IT when necessary.
• Ensure adherence to company policies and data protection protocols.
• Undertake any other duties assigned by the supervisor.

Qualifications and Experience

• Minimum educational requirement is a High School Diploma.
• Diploma or Bachelor's degree in Business Administration, Information Systems, or a comparable discipline is preferred.
• Ideal candidates will have 1 to 3 years of experience in data entry, sales support, or ERP system use.

Skills and Competencies

• Exceptional speed and precision in data entry.
• Strong proficiency in Microsoft Office, particularly Excel.
• Experience with ERP software systems.
• Analytical mindset with effective problem-solving abilities.
• Meticulous attention to detail.
• Effective communication and interpersonal skills.
• Capability to work autonomously and prioritize tasks effectively.
• Strong organizational and time management talents.
• Commitment to maintaining confidentiality and ensuring data integrity.