Document Controller (Saudisation)

About Hill International

Hill International specializes in program, project, and construction management services, catering to clients in diverse sectors involved with large-scale construction ventures globally. Their expertise covers areas such as cost engineering, estimating, quality assurance, inspection, scheduling, risk management, and claims mitigation.

Role Overview and Responsibilities

• Manage the document exchange process between Clients, PMO teams, Consultants, and Contractors to ensure timely submission, review, and approval of documents.
• Maintain meticulous logs and track all incoming and outgoing documents, ensuring proper distribution, filing, and record-keeping.
• Ensure that all document submissions align with program standards, procedural guidelines, and quality benchmarks.
• Generate and distribute transmittals with precise records guaranteeing full traceability.
• Assist program teams in monitoring deliverables and keeping documentation systematically organized.
• Prepare for audits by ensuring documentation is complete and properly archived.
• Protect the confidentiality, accuracy, and integrity of all documentation during the full lifecycle of the program.

Qualifications and Skills

• Bachelor’s degree (BA/BS) in a related discipline.
• At least three years of professional experience as a Document Controller, including practical knowledge of industry-standard Document Management Systems such as Aconex, SharePoint, or other EDMS.
• Excellent proficiency in spoken and written English.
• Strong skills in Microsoft Office suite, especially Word, Excel, and Outlook.
• Solid understanding of document control methodologies, procedures, and workflows within PMO settings.
• Impressive organizational and communication abilities with competence in collaborating with multiple stakeholders.
• Awareness of administrative, clerical, and client service practices.
• Capability to juggle several tasks simultaneously, prioritize effectively, and meet deadlines in dynamic project environments.