Executive Assistant

About the Role

Join a rapidly expanding global marketing agency based in Beverly Hills, CA, known for influencer collaborations, experiential activations, and innovative live and digital campaigns across fashion, beauty, entertainment, and lifestyle brands. We seek a polished, highly organized Executive Assistant to support the Founder in a multifaceted capacity including executive administration, client and project assistance, and personal support.

Key Responsibilities

• Oversee a complex, frequently shifting calendar involving meetings, calls, and engagements with competing priorities.
• Arrange domestic and international travel, including itineraries and accommodations.
• Handle preparation and organization of expense reports and administrative paperwork.
• Provide thoughtful personal and family assistance to the Founder as required.
• Collaborate with the Events & Special Projects team by managing client status updates, RSVP tracking, social media placement monitoring, face sheets, and event documentation.
• Maintain and update case studies, pitch decks, and digital wrap-ups for existing and prospective clients.
• Support the creation of client presentations and business development materials.
• Monitor social media activities and assist in managing social calendars.
• Stay informed on the latest trends in entertainment, fashion, lifestyle, influencer marketing, brands, and talent.
• Communicate professionally with clients, talent, partners, vendors, and internal teams.
• Anticipate the Founder’s needs, prioritize tasks, and ensure completion of details and follow-ups.
• Provide additional support as needed across administrative, client, project, and personal areas.

Qualifications & Skills

• At least three years of experience as an Executive Assistant is essential.
• Background in entertainment, fashion, marketing, events, influencer relations, or special projects is highly preferable.
• Strong passion and knowledge of pop culture, entertainment, fashion, brands, talent, and social media.
• Excellent organizational abilities with sharp attention to detail.
• Capable of juggling multiple priorities and meeting tight deadlines in a fast-paced environment.
• Demonstrates sound judgment, able to make confident and independent decisions.
• Outstanding verbal and written communication skills.
• Personable, polished, warm, and highly professional demeanor.
• Collaborative mindset to work efficiently with executives, clients, administrative staff, and creative teams.
• Proactive, resourceful, adaptable, and eager to continuously learn.
• Maintains the utmost confidentiality regarding business and personal matters.
• Proficient with Google Workspace and Microsoft Office.
• Experience with Canva, CapCut, Adobe Illustrator, and Photoshop is highly valued.

Work Hours: 9:00 AM to 6:00 PM with flexible scheduling.

Salary Range: $120,000 to $140,000 annually plus benefits.

Additional Information

This role is an exciting opportunity to join a growing agency with significant potential for career advancement.