Executive Assistant (EST)

About the Role

This position is for an Executive Assistant working remotely during Eastern Standard Time (EST) hours, supporting between two and five vice president-level executives in a business insurance environment. The employment contract is initially set between six to twelve months, with a potential to convert to full-time. Candidates located on the East Coast are preferred due to timezone alignment. The role requires a proactive, self-driven individual who is highly adaptable and capable of managing multifaceted responsibilities while aligning daily tasks with broader organizational objectives.

Key Responsibilities

• Manage daily calendars including scheduling meetings, appointments, expense tracking, and travel arrangements for VP-level executives and their teams.
• Handle incoming scheduling requests and communications from multiple channels efficiently.
• Evaluate tasks to prioritize urgent items that require immediate attention.
• Organize and coordinate internal and external events such as meetings, dinners, and offsite gatherings.
• Work collaboratively with other Executive Assistants and the VP of Business/Chief of Staff teams to support additional duties as necessary.

Candidate Requirements

• Associate or Bachelor’s degree preferred but not mandatory.
• Proficiency in digital productivity tools including Google Suite (Gmail, Slides, Sheets, Docs), Microsoft Office Suite (PowerPoint, Excel, Word), and Zoom platform.
• Demonstrated ability to operate independently with strong intuition and foresight into executive needs.
• Exceptional written and verbal communication skills, strong attention to detail, and a solution-oriented mindset.
• High organizational aptitude and consistent follow-through on tasks.
• Ability to multitask effectively in a dynamic, fast-paced start-up environment.

Equal Opportunity Statement

The employer is committed to providing equal employment opportunities without discrimination based on race, color, sex, age, religion, sexual orientation, gender identity, veteran status, disability, or any other protected classification under federal, state, or local laws.

Additional Information

This job description outlines the core duties and qualifications required for this position; however, it is not exhaustive. Responsibilities and qualifications may be adjusted at the discretion of management to better suit organizational needs.