Executive Assistant

About TeleMed2U

Since its inception in 2011, TeleMed2U has been committed to minimizing delays in healthcare delivery by enhancing access to specialty and behavioral health services across 20 disciplines through a national virtual platform. The company integrates technology and care coordination to improve chronic disease management and patient outcomes, emphasizing swift and simple access to specialized healthcare.

Role Overview

The Executive Assistant is tasked with delivering comprehensive administrative support primarily to the CEO and the wider leadership group at TeleMed2U. Key duties include managing complex schedules, facilitating executive communications and meetings, supporting projects, and ensuring seamless operation for senior executives. This is an in-office role based in Austin, TX.

Key Duties and Responsibilities

• Deliver high-level administrative assistance to the CEO, including calendar management, organizing meetings, arranging travel, and preparing expense reports.
• Assist the broader leadership, such as C-suite executives and directors, with scheduling, documentation, and logistical arrangements.
• Coordinate and align executive calendars to minimize conflicts and prioritize meetings effectively.
• Anticipate and address potential challenges proactively to maintain executive priorities.
• Administer complex calendar scheduling and coordinate various internal and external meetings including board calls and leadership briefings.
• Prepare and send out meeting agendas and relevant materials to participants to support productive sessions.
• Document meeting minutes, track action items, and ensure follow-up and accountability.
• Create, revise, and proofread executive communications and presentations with professionalism and precision.
• Assist with executive projects, including preparing reports and organizing company events like offsites and town halls.
• Manage deadlines tied to strategic initiatives by monitoring and reminding responsible parties.
• Maintain organized digital storage of executive documents for easy access and reference.
• Serve as a professional liaison for internal and external contacts seeking access to leadership, managing inquiries with discretion.
• Foster positive cross-departmental relationships to enhance communication and coordination on behalf of executives.

Qualifications and Competencies

• Bachelor’s degree in Business Administration, Communications, Management, or related fields preferred; candidates with other degrees must bring at least 2 years of relevant executive/administrative support experience.
• A minimum of three years’ experience assisting senior executives, preferably supporting multiple leaders simultaneously.
• Adept at working in fast-paced and dynamic environments.
• Must be able to work onsite in Austin, TX.
• Exemplary organizational skills, adept in managing competing priorities and deadlines.
• Strong communication skills both written and oral, plus high attention to detail for proofreading and document creation.
• Handles confidential material with the utmost discretion and integrity.
• Proficient with Microsoft Office, Google Workspace, and virtual meeting tools.
• Capable of independent work with minimal supervision and sound judgement.
• Personable and professional demeanor with a service-focused attitude.

Compensation and Benefits

• Medical, dental, and vision insurance coverage.
• 401(k) plan featuring employer matching contributions.
• Competitive salary package.
• Paid time off and recognized holidays.

Equal Opportunity Statement

TeleMed2U actively promotes a workplace free from discrimination across race, religion, gender, age, disability, and other legally protected categories, fostering diversity and valuing unique individual contributions.