Junior Administrative Assistant

Position Overview

Careerscape is recruiting for a Junior Administrative Assistant to work remotely supporting a dynamic team. This role is ideal for an organized and detail-focused individual eager to start a career in office administration and contribute to team efficiency through multitasking and clear communication.

Key Responsibilities

• Oversee and coordinate calendars and meetings across different time zones.
• Handle incoming phone calls, emails, and other correspondence, directing them appropriately.
• Prepare, format, and proofread various documents, including reports and presentations.
• Organize and maintain digital filing systems and company records.
• Input and update information in company databases and spreadsheets.
• Arrange travel plans and manage related expense reports.
• Procure office and remote work supplies, while tracking inventory levels.
• Assist with onboarding new employees and prepare materials for meetings.
• Provide administrative help on special projects across departments.
• Take notes during meetings and distribute actionable items to relevant team members.

Candidate Requirements

• Possession of a high school diploma is mandatory; an associate degree is preferred.
• Previous internship or administrative work experience considered an advantage, but not compulsory.
• Strong verbal and written communication capabilities.
• Proficient in Microsoft Office and Google Workspace software.
• Exceptional organizational skills and attention to detail.
• Ability to handle multiple tasks efficiently in a remote work setting.
• Comfortable using video conferencing and team collaboration tools.
• Reliable, self-driven, and capable of working with minimal supervision.
• Maintains a professional attitude when engaging with clients and colleagues.

Compensation and Benefits

The salary for this position ranges from $65,000 to $80,000 annually depending on experience and qualifications. Additional benefits include medical, dental, and vision insurance; participation in a 401(k) plan with employer matching; paid holidays and time off; flexible work schedules; remote work stipends; professional development opportunities; employee assistance programs; paid parental leave; as well as company-provided laptops and equipment. There are opportunities for career progression and internal promotion within the company.

About Careerscape

Careerscape is a recruitment and staffing firm specializing in connecting qualified professionals with roles across multiple industries including administration, operations, healthcare, finance, technology, customer support, and professional services.

Equal Opportunity and Application Information

Careerscape and the hiring client provide equal employment opportunities to applicants regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, disability, veteran status, or any other protected characteristic. By applying, candidates consent to Careerscape reviewing their application and sharing their information with the hiring client for consideration, as well as potential contact regarding future openings.