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About Certus Digital and Egis Group
Certus Digital is a distinguished consultancy specializing in digital transformation and enterprise asset management, serving clients throughout Australia and New Zealand since 2003. As an IBM premier partner and a member of the Egis Group, the company empowers asset-intensive sectors such as utilities, transport, healthcare, government, communications, banking, and insurance to modernize operations and enhance data-driven decisions through innovative technology solutions.
Position Overview
We are looking for a motivated Project Administrator to support our project management office and the daily project activities across Australia and New Zealand. This role entails direct collaboration with project managers to deliver comprehensive administration and assist with resource scheduling.
Key Responsibilities
- Deliver extensive project administration support to Project Managers, facilitating effective project oversight and control.
- Assist with invoicing processes, debt follow-ups, timesheet monitoring to ensure punctual submission, and managing expense claims for billable projects.
- Maintain up-to-date Customer Relationship Management (CRM) data throughout each project's lifecycle.
- Oversee the execution and documentation of go/no-go decisions, signed proposals, contracts, purchase orders, and change variations within project files.
- Contribute to resource planning by accurately updating project-related data within the Project Admin Portfolio.
- Generate reports and document minutes related to project progress, reviews, activities, and deliverables using CRM and other systems.
- Provide additional general administrative assistance as necessary.
Candidate Profile and Requirements
- Legal right to work full-time in Australia or New Zealand.
- Previous experience supporting technical digital projects, preferably within professional services or consultancy environments.
- Familiarity with project management methodologies.
- Proficiency in IT with advanced skills in Microsoft Office Suite.
- Capability to work independently with exceptional attention to detail.
- Excellent verbal and written communication abilities.
- Strong organizational, prioritization, and time management skills.
- Good commercial awareness.
Additional Information
The employer is open to flexible arrangements, including full-time, part-time, or job-sharing schemes. Egis values inclusivity, diversity, and a flexible work culture. Candidates seeking a dynamic role in a growing and spirited team are encouraged to apply promptly.