Project Coordinator

Overview

The Project Coordinator role centers on delivering operational support to Project and Program Managers, aiding in the planning, implementation, and oversight of projects to ensure successful achievement of goals. Responsibilities include managing project management tools and supporting scheduling and budgeting tasks within project lifecycles.

Key Duties and Responsibilities

• Help establish and maintain project and program baseline plans to guarantee delivery within defined scope, timelines, and budgets.
• Collaborate closely with Finance to oversee program or project budgets and resource scheduling aligned with financial cycles and baseline plans.
• Maintain consistent application of project management processes including updates, governance, data management, and reporting.
• Support coordination of specific project components, such as Patient Engagement activities or development of methods and standards.
• Utilize various tools and technologies (Asana, SharePoint, MS Teams, Launch Tracker, CRM systems) to implement UCB project management processes like risk and stakeholder management.
• Track and monitor program and project performance metrics and KPIs against UCB standards, including global resource allocation, budgets, and milestone schedules.
• Develop, share, and apply industry and functional knowledge, with emphasis on biopharma and healthcare contexts and project management best practices.
• Engage in the UCB project management community to promote sharing and adoption of best practices through all project phases.

Qualifications and Skills

• A bachelor’s degree in business administration, management, or related areas is generally required; alternatively, candidates with an associate degree and over three years of relevant experience are considered.
• At least two years of prior exposure to project management or related roles, including internships or part-time jobs.
• Strong organizational, communication, interpersonal, and problem-solving capabilities.
• Proficiency with project management software, e.g., Microsoft Project or Asana.
• Familiarity with project management methodologies like Agile and Waterfall, budgeting, scheduling, and resource planning.
• Ability to multitask under pressure, meet stringent deadlines, and demonstrate leadership and collaboration skills.
• Certifications such as PMP or CAPM are advantageous but not mandatory.

Preferred Experience

• Comfortable with Microsoft Office Suite and various project management systems.
• Experience working within global, multicultural environments with tight schedules and complex objectives, preferably in the pharmaceutical sector.
• Exposure to matrix organizational structures.