Project Coordinator

About the Role

We are seeking a highly organized and detail-focused Project Coordinator to assist Project Managers in overseeing multiple active projects. This position is fully remote and contractual with compensation provided in USD. The successful candidate must possess advanced English proficiency (C1 or above) and demonstrate strong communication skills and excellent follow-through to manage priorities effectively in a fast-paced environment.

Key Responsibilities

• Assist Project Managers with daily coordination tasks across various projects.
• Handle pricing inquiries, vendor quotations, and support requests related to RFPs.
• Create, update, and maintain purchase orders efficiently.
• Monitor and track orders from initial placement through delivery and installation stages.
• Maintain consistent communication with vendors to obtain status updates, address issues, and ensure adherence to project timelines.
• Facilitate coordination among vendors, shipping partners, and internal teams for seamless updates.
• Maintain accurate project documentation including spreadsheets, status reports, and tracking tools.
• Oversee delivery timelines, shipments, container status, and order progression.
• Verify all project data accuracy before sharing internal updates.
• Support multiple Project Managers concurrently while keeping organized and detail-oriented.

Candidate Requirements

• Proficient in advanced English, both spoken and written.
• Experience in Project Coordination, support roles in Project Management, Supply Chain, Procurement, Logistics, or Operations fields.
• Demonstrated skill in managing vendor relationships and order tracking.
• Exceptional written communication skills, particularly for email correspondence.
• Strong organizational abilities with meticulous attention to detail.
• Advanced knowledge of Excel.
• Capability to juggle multiple projects and deadlines simultaneously.
• Comfortable working in dynamic, deadline-oriented settings.
• Effective problem-solving aptitudes and persistent follow-up capabilities.
• Quick adaptability to new systems and procedural workflows.

Preferred Qualifications

• Experience within hospitality, construction, interior design, furniture, or residential project sectors.
• Familiarity with ERP systems or procurement software platforms.
• Background in procurement, purchasing, budgeting, or logistics operations.

Ideal Characteristics

• Detail-driven and process-oriented mindset.
• Strong ownership and accountability in task management.
• Responsive and proactive communication style.
• Collaborative team player able to work effectively with diverse stakeholders.
• Ability to handle high-volume assignments while sustaining precision and organization.