Project Cost Controller

Role overview

The Project Cost Controller is accountable for keeping project cost records accurate and current across all active jobs. This role focuses on monitoring budgets, identifying financial risks, verifying that internal processes and controls are being followed, working with project and finance teams on accounting matters, and helping improve project accounting systems, procedures, and policies.

Key responsibilities

• Maintain dependable and up-to-date job cost data for every project, including both planned budgets and actual spending.
• Review project budgets each week at the division and/or subcontract level, checking quantities, pricing, rates, schedules, and other assumptions to spot risk areas and suggest ways to reduce them.
• Prepare, examine, interpret, and present corrective action plans using weekly and monthly job cost reports and other project tracking information as needed.
• Create monthly progress draws and attach updated project budgets, invoices, statutory declarations, change orders, WSIB documentation, and insurance support for submission to the Quantity Surveyor within the final 5 days of each month.
• Partner with Project Management and Accounting Services to set up, approve, and maintain vendor packages, purchase orders, contracts, vendor invoice entry, and payments in line with Construction Lien Act requirements, including holdback tracking and release.
• Work with Project Management to establish and enforce approval workflows and invoice-to-purchase-order/contract matching controls.
• Develop and refresh cash flow forecasts for upcoming project draws using updated schedules from Project Management to support cash planning needs.
• Take part in project kick-off and close-out meetings by supplying required reports and documents, sharing financial input, and helping execute action plans.
• Continuously assess project accounting systems and processes, and help design and roll out stronger policies and procedures.

Requirements

• At least 3 to 5 years of experience in cost control or project accounting within the industry.
• A bachelor’s degree in a relevant field.
• Solid understanding of budgeting, forecasting, and job cost reporting.
• Experience using accounting software and ERP platforms, with advanced Excel skills.
• Strong analytical, problem-solving, and organizational skills, with careful attention to detail.
• Good communication and people skills for working effectively with project managers, vendors, and accounting teams.

Benefits

• Dental coverage.
• Extended health coverage.
• Vision coverage.
• Comprehensive employee and family assistance program (EFAP).
• Virtual urgent care access.

Accommodations

Kingsley Management Inc. supports an accessible hiring process for candidates with disabilities. If you need accommodation at any point during recruitment, you should inform the company in advance at hr@kingsleyca.com.

AI usage

The company uses AI-based tools to help screen resumes during hiring. These tools are used to identify applicants whose qualifications match the role in a consistent and efficient way. By submitting an application, you agree to this use of AI in the recruitment process.

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