Sales & Order Processing Coordinator

About the Role

Impact Arabia Building Solutions, based in Riyadh, Saudi Arabia, is seeking a meticulous and proactive Sales & Order Processing Coordinator. The role demands someone with a background in the building, construction, or finishing materials sectors capable of managing the entire sales order cycle—from receipt of customer Purchase Orders (POs) through to delivery and billing.

Key Responsibilities

• Handle and process incoming customer Purchase Orders.
• Generate quotations, sales orders, purchase orders, delivery notes, and invoices accurately.
• Liaise daily with customers, suppliers, warehouse, and delivery teams to promote seamless order fulfillment.
• Monitor orders closely, ensuring timely follow-up on outstanding materials and deliveries.
• Verify that customer specifications and delivery timelines are strictly adhered to.
• Maintain comprehensive and organized documentation of all POs, quotations, delivery notes, invoices, and order statuses.
• Confirm that every order is fully documented from PO issuance to final delivery and invoicing.
• Compile detailed Excel reports and management summaries on a daily, weekly, and monthly basis.
• Provide operational support to management through data analysis and routine planning tasks.

Qualifications and Requirements

• Essential prior experience within the building materials, construction supplies, or finishing materials industry; candidates without this background will not be considered.
• Familiarity with products such as gypsum board, drywall systems, ceiling systems, metal framing, and insulation is highly desirable.
• Proficient in Microsoft Excel, including advanced use of formulas, Pivot Tables, and lookup functions (VLOOKUP/XLOOKUP).
• Previous roles in sales coordination, order processing, procurement, or logistics management are preferred.
• Experience working with ERP software is advantageous.
• Excellent organizational skills coupled with great attention to detail.
• Ability to manage multiple ongoing orders and prioritize effectively.
• Strong command of both written and spoken English.
• Quick to learn with robust analytical and problem-solving abilities.
• Preference will be given to candidates available immediately or with a short notice period.

Compensation and Benefits

• Salary range from SAR 3000 to SAR 4000 per month, commensurate with experience and qualifications.
• Medical insurance coverage.
• Annual leave entitlement.
• Provision of annual air ticket.
• Work environment fostering professionalism.
• Opportunities for career advancement.