Administrative Assistant - Remote

About IFF

IFF is a respected organization focused on bolstering nonprofits and empowering communities through innovative strategies and essential support. Dedicated to advancing equity, diversity, and inclusion, IFF operates across various regions, delivering crucial resources and expertise to champion economic and racial justice. The organization fosters a collaborative atmosphere that prioritizes professional advancement, community engagement, and sustainable growth. IFF is committed to driving significant positive change by backing initiatives that tackle systemic challenges and enhance social well-being.

About The Role

The Administrative Assistant for Regional Markets is instrumental in providing support to the Chief Regional and Market Officer (CRMO) and the Regional and Market Leadership (RML) team. This role is vital for ensuring the seamless and efficient functioning of the leadership team by managing intricate administrative duties, coordinating projects, and facilitating interdepartmental and inter-regional communication. The ideal candidate will possess outstanding organizational capabilities, strong communication skills, and a dedication to equity, diversity, and inclusion. They will handle confidential information discreetly, exercise independent judgment, and demonstrate a proactive problem-solving approach. This position offers a chance to make a substantial contribution to IFF’s mission of economic and racial justice within a vibrant, fast-paced setting.

Responsibilities

• Provide comprehensive administrative support to the CRMO, including managing their calendar, coordinating emails, and prioritizing tasks.
• Assist in the management of complex projects by maintaining work plans, monitoring deadlines, and supporting the creation of reports.
• Coordinate the logistics for team meetings and events, encompassing scheduling, preparing materials, taking minutes, and managing follow-up actions.
• Maintain precise records of stakeholders, vendors, and financial transactions, including data entry and database upkeep.
• Process expense reports, prepare invoices, and support financial reconciliation processes.
• Organize operational support functions such as facilitating the onboarding of new team members, managing shared calendars, and enhancing communication channels.
• Contribute innovative ideas to enhance team processes and workflows.
• Support the development and execution of professional development plans for team members.
• Champion and embody the principles of equity, diversity, and inclusion in all work activities.
• Actively participate in EDI events and learning opportunities to cultivate an inclusive work environment.

Qualifications

• Possession of a Bachelor's degree or a comparable combination of education and professional experience.
• A minimum of 1 to 3 years of experience in administrative functions or project management.
• Proficiency in the Microsoft Office Suite, Dynamics365, and SharePoint.
• Excellent written and verbal communication abilities.
• Demonstrated capacity to manage multiple priorities effectively and meet established deadlines.
• Prior experience within the nonprofit, community development, finance, or real estate sectors is advantageous.
• Readiness to travel regionally as needed.
• Availability for occasional work during evenings and weekends.

Benefits

• An opportunity to work with an organization dedicated to its mission and committed to social justice.
• A supportive and inclusive work environment that values collaboration.
• Access to professional development and career growth prospects.
• Exposure to a variety of projects and initiatives.
• Flexible work arrangements where feasible.
• The chance to contribute to significant community impact and drive systemic change.

Equal Opportunity Statement

IFF is an equal opportunity employer committed to fostering a diverse and inclusive workplace. We do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity, age, veteran status, disability, or any other characteristic protected by law. We strongly encourage applications from individuals belonging to marginalized communities, including women, LGBTQ+ individuals, people of color, and persons with disabilities. All qualified applicants will receive consideration for employment and will be supported in their efforts to contribute to our mission of promoting economic and racial justice.